Meeting Minutes - 2015
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website:
Facebook: http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of October 12, 2015
561 Meadow Dr
Home of Marilyn Hopper
Present at the Meeting: President Dave Taylor, President Elect Bob Northcutt, Past President/Treasurer Martha Larson, , Secretary Andrea Ratermann, Area 1 Rep Ted Tingley , Area 3 Rep Jason Mills, Area 5 Rep Marilyn Hopper
Absent – Area 2 Rep Sarah Williams, Area 4 Rep Steve Knowles, Area 6 Rep Holly Clauson, Area 7 Rep Mary Therese Kessler, Area 8 Rep Nick Knowles
Meeting to Order was called by Dave Taylor at 7:08.
A motion to approve the September minutes was made by Martha Larson seconded by Ted Tingley. The motion passed.
Treasurer Report – Martha Larson
2 Households paid in September. Bill Heap was paid for the burn pile road maintence.
Normal expenses: $12.14 Ameren
Balance of: 7600.60
Playground Donations to date – $979
Treasurer’s report was approved on a motion by Jason Mills seconded by Marilyn Hopper.
Sewer Committee Report – Dave Taylor
Not too much to report. We are getting reports and bills are getting paid. Next meeting we may start talking about if a raise in sewer fees is necessary. A new electrical box that controls the pumps is going to be replaced.
Income: $720 (Dues paid in September)
Expenses: $1115.77
Balance of: $7256.02
Sewer’s report was approved on a motion Ted Tingley by seconded by Martha Larson.
Burn Pile Committee – No Report
There is currently a burn ban for West Central Illinois. Until the ban is lifted there will be no burning.
Old Business:
The basketball hoop has not arrived yet. Dave will submit a receipt for reimbursement of the hoop and pole when it arrives. He is going to take care of the concrete and labor.
Playground donations have started to come in. So far - $979 has been donated. Thank you for your generosity! The playground will add a safe play area for the children in the neighborhood. Anyone wishing to contribute can send money to Holly Clauson, chair of the playground committee. 631 Meadow Dr., Macomb, IL 61455.
Annual Picnic – We had great weather and wonderful company for the Annual Picnic. More than 50 neighbors and friends were present. Thank you to Emmet Chalmers Fire Department for leading our parade, volunteering time, and showing the children the firetruck.
Discussion about putting a light up at the park was tabled until the November meeting.
Please remember to keep pets close when they are outside. Please respect neighbors and do not let pets run through yards and please remember to pick up after your pet. Remember that not all people are pet lovers. Continue to work with neighbors to resolve disputes.
We need a couple of volunteers who are willing to weed and maintain the front entrance.
New Business
Beautification Award - The committee will be around over the next few days to look for nominations for the Beautification Award. If you would like to nominate a neighbor please send it to akidr2@gmail.com.
We are looking for new board members – Please take this opportunity to be involved in the decisions that affect the community!
President: Bob Northcutt
President-Elect – Open for Nominations
Past President – Dave Taylor
Secretary – Andrea Ratermann - Open for Nominations
Treasurer – Martha Larson - Open for Nominations
Area 1 Rep – Ted Tingley – Open for Nominations (term ends in 2015 – New term to end in 2018)
Area 2 Rep – Sarah Williams (term ends 2017)
Area 3 Rep – Jason Mills (term ends 2017)
Area 4 Rep – Steve Knowles (term ends in 2016)
Area 5 Rep – Marilyn Hopper (term ends 2017)
Area 6 Rep – Holly Clauson (term ends in 2016)
Area 7 Rep – Open for Nominations (term ends in 2015 – New term to end in 2018)
Area 8 Rep – Nick Knowles – Open for Nominations (term ends in 2015 – New term to end in 2018)
Meeting Schedule
October 12 – Dave Taylor
November 9 – Holly Clauson
December 14 – Dave Taylor
January 10 – Emmet Chalmers Fire Department
The meeting was adjourned at 7:28 pm on a motion by Ted Tingley, seconded by Martha Larson.
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website:
Facebook: https://www.facebook.com/MeadowbrookCommunityAssociation
Facebook: http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of April 13, 2015
118 Fawn Ridge
Home of Jason Mills
Present at the Meeting: President Dave Taylor, President Elect Bob Northcutt, Treasurer Irina Andreeva, Secretary Andrea Ratermann, Area 1 Rep Ted Tingley, Area 3 Rep Jason Mills, Area 4 Rep Steve Knowles, Area 5 Rep Marilyn Hopper, Area 6 Rep Holly Clauson, Area 7 Rep Mary Therese Kessler, Area 8 Rep Nick Knowles
Absent – Past President Martha Larson, Area 2 Rep Sarah Williams,
Meeting to Order was called by Dave Taylor at 7:05.
A motion to approve the March minutes was made by Holly Clausin seconded by Irina Andreeva. The motion passed.
Treasurer Report – Irina Andreeva
Dues are due as soon as possible. Only 72 out of 113 houses are paid to date.
Normal expenses: $12.30 Ameren
Emmet Chalmers Fire Department: $350
Two Households paid dues in February.
Balance of: $7,783.34
Treasurer’s report was approved on a motion by Marilynn Hopper seconded by Jason Mills.
Sewer Committee Report – Dave Taylor
A belt came off one of the blowers but we got that fixed. We are scheduled on Tuesday to put the new control panel/lift station up front.
Wednesday we are putting new piping in the lagoons.
Sludge bugs have been added to the lagoon.
Balance of: $8425.44
Normal expenses: Larry Youell - $230
David Taylor - $150
Allenhouse, Pump Repair $75
CIPS - $395.97
Country Companies: $719
Sewer’s report was approved on a motion Steve Knowles by seconded by Mary Therese Kessler.
Burn Pile Committee –
Steve has been going down and maintaining the pile when it is dry. If people put items on the burn pile it can be burned and maintained well. There were about 20 plastic bags full of leaves deposited at the burn pile. Emmet-Chalmers fire department responded to a call of a fire that went up the hill of the burn pile area. It did melt a cable box of one resident’s household.
Thank you to Emmet-Chalmers for their quick response. Emmet-Chalmers is always looking for volunteers.
Remember no grass, no construction, no plastic, metal, or glass.
If conditions become unsafe due to road conditions and weather the burn pile may be closed. Please use caution when traveling down the road.
Only burn pile committee members are allowed to burn the pile.
Burn pile report was approved on a motion Nick Knowles by seconded by Bob Northcutt.
Old Business:
Dave reports that the trees are planted around the lagoon.
The basketball hoop is not ordered yet. Dave is waiting on a good sale.
We do have non-profit status but not a tax-exempt non-profit status. The tax-exempt status was last applied for in 1984 and needs to be renewed yearly. Without this status we cannot apply for grants. This process would cost $1,000. The board feels this money would be better to put into the playground. Holly and Jason are going to research playgrounds and return next month with more concrete ideas and a price range.
Please remember to keep pets close when they are outside. Please respect neighbors and do not let pets run through yards and please remember to pick up after your pet. Remember that not all people are pet lovers. Continue to work with neighbors to resolve disputes.
Garage Sale – The annual garage sale is set for Saturday, May 9th.
Large item /trash pick-up set for Tuesday May 19 for Waste Management customers.
Annual Picnic - The Annual Picnic is tentatively set for Sunday, September 27.
Please be aware of any suspicious activity around the neighborhood. Please report concerns to the McDonough County Sheriff’s Department.
New Business
None
Meeting Schedule
May 11 – Irina Andreeva
June – No Meeting
July – No Meeting
August 10 – Steve Knowles
September 14 – Mary Therese Kessler
October 12 – Sarah Williams
November 9 – Dave Taylor
December 14 – Dave Taylor
January 10 – Emmet Chalmers Fire Department
The meeting was adjourned at 7:54 pm on a motion by Jason Mills, seconded by Nick Knowles.
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website:
Facebook: http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of March 2, 2015
561 Meadow Drive
Home of Marilyn Hopper
Present at the Meeting: President Dave Taylor, Past President Martha Larson, Treasurer Irina Andreeva, Secretary Andrea Ratermann, Area 2 Rep Sarah Williams, Area 3 Rep Jason Mills, Area 4 Rep Steve Knowles, Area 5 Rep Marilyn Hopper, Area 6 Rep Holly Clauson, Area 7 Rep Mary Therese Kessler
Absent – President Elect Bob Northcutt, Area 1 Rep Ted Tingley, Area 8 Rep Nick Knowles
Meeting to Order was called by Dave Taylor at 7:06.
A motion to approve the February minutes was made by Marilyn Hopper seconded by Sarah Williams. The motion passed.
Treasurer Report – Irina Andreeva
Normal expenses: $12.62 Ameren
Emmet Chalmers Fire Department: $350
Twenty Two Households paid dues in February.
Balance of: $7,783.34
Treasurer’s report was approved on a motion by Jason Mills seconded by Holly Clauson.
Sewer Committee Report – Dave Taylor
Not too much to report. We’ve had really cold weather.
Balance of: 9595.14
Normal expenses: Larry Youell - $230
David Taylor - $150
US Post Office - $19.60
CIPS - $ 464.87
Upcoming expenses: A new electrical panel is going to be installed that will have an alarm if the pump quits. Sludge bugs will also be purchased this month.
Sewer’s report was approved on a motion Martha Larson by seconded by Irina Andreeva.
Burn Pile Committee –
No Activity
Remember no grass, no construction, no plastic, metal, or glass.
If conditions become unsafe due to road conditions and weather the burn pile may be closed. Please use caution when traveling down the road.
Only burn pile committee members are allowed to burn the pile.
Old Business:
Dave reports our non-profit status is in good standing.
Dave contacted the Hancock County Soil and Conservation department about white pine trees. We can order 20 trees for $35.
Sarah Williams made a motion to approve Dave purchasing the tree. Irina Andreeva seconded the motion. The motion passed.
Liability Insurance –
Our current policy is 500,000/1 million coverage. If we increase the policy to $2 mil/$4mil liability the premium increases by $58 per year which would be divided between the association and the sewer. If we have a playground the increase would be an additional $104 split between the association and the sewer. Currently the sewer and the association each pay $325 per year for liability insurance. Dave will contact the insurance company and increase the coverage at the $58/year rate. If a playground gets installed this will be revisited.
Dave found the best prices on basketball hoops at Wal-Mart. The pole would be less than $300 and would be installed in the ground. He is looking at a non-adjustable poles. The old pole will be removed on the east side of the concrete.
Marilyn motioned to have Dave purchase a basketball hoop and for Dave to install it at the common ground.
Seconded by Sarah Williams. The motion passed.
Please remember to keep pets close when they are outside. Please respect neighbors and do not let pets run through yards and please remember to pick up after your pet. Remember that not all people are pet lovers. Continue to work with neighbors to resolve disputes.
Garage Sale – The annual garage sale is tentatively set for Saturday, May 9th.
Annual Picnic - The Annual Picnic is tentatively set for Sunday, September 27.
Please be aware of any suspicious activity around the neighborhood. Please report concerns to the McDonough County Sheriff’s Department.
New Business
Holly is going to find out what type our non-profit status is so she can continue on grant research and fundraising. Discussion continued about where to place a playground and organizations in town to contact to get information from.
Meeting Schedule
April 13 – Jason Mills – 118 Fawn Ridge
May 11 – Irina Andreeva
June – No Meeting
July – No Meeting
August 10 – Steve Knowles
September 14 – Mary Therese Kessler
October 12 – Sarah Williams
November 9 – Dave Taylor
December 14 – Dave Taylor
January 10 – Emmet Chalmers Fire Department
The meeting was adjourned at 7:45 pm on a motion by Holly Clauson, seconded by Jason Mills.
Meadowbrook Community Association located in Macomb IL www.facebook.com/MeadowbrookCommunityAssociation www.meadowbrook.jimdo.com
You can do it, too! Sign up for free now at https://www.jimdo.com