Meeting Minutes 2019
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website:
www.meadowbrook.jimdo.com
http://edfpd.org
Facebook: http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of February 10, 2019
Home of Debbie and Dave Taylor
Preset at the Meeting: President David Taylor, Treasurer Deb Taylor, Secretary Brandon Colley, Mark McCaw, and Sarah Williams
Association Treasurer report - Debbie Taylor
All in good shape
Approval motioned by Sarah WIlliams, seconded by Brandon Colley
Sewer Finance report - Debbie Taylor
All but 3 homes have paid sewer bill
Approval motioned by Mark McCaw, seconded by Brandon Colley
Sewer Committee Report - David Taylor
Please remember to flush only toilet paper and waste. Even flushable wipes should not go into the sewer.
Approval motioned by Brandon Colley, seconded by Mark McCaw
Old Business:
The backstop has been finished.
We are still looking for a basketball hoop if anyone finds one for a decent price please let us know.
New Business:
The Meadowbrook brochure that was discussed in the annual meeting can be found here:
https://drive.google.com/open?id=1kVLIqPg0zhlsfHzNlVgCvecT8k-2zSa7
It will also be put on Facebook and our website.
The committee will focus on releasing an updated phone book this year. More to come later.
We will be requesting the township fix the potholes in the subdivision.
Preliminary dates for the following events have been set:
Large Trash Pickup (Waste Management Only) - May 14
Picnic - September 29
Yard Sale - June 8
Move to adjourn meeting by Debbie Taylor, seconded by Mark McCaw.
Next meeting will be March 10 , at 6pm at the home of the McCaws
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website:
www.meadowbrook.jimdo.com
http://edfpd.org
Facebook: http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of January 13, 2019
Emmet Chalmers Fire Dept
Preset at the Meeting: President David Taylor, Treasurer Deb Taylor, Secretary Brandon Colley, Mark McCaw, Sarah Williams, and Marcia LeFante
Association Treasurer report - Debbie Taylor
All in good shape
Approval motioned by Sarah WIlliams, seconded by Marcia LeFante
Sewer Committee Report - David Taylor
All in good shape
Approval motioned by Brandon Colley, seconded by Mark McCaw
Old Business:
NA
New Business:
Looking for a gently used or cheap basketball hoop for playground area.
Move to adjourn meeting by Brandon Colley, seconded by Mark McCaw
Next meeting will be February 10, at 6pm at the home of the Taylors (NOTE TIME CHANGE)
March meeting will be at the home of the McCaws
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website:
www.meadowbrook.jimdo.com
http://edfpd.org
Facebook: http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Annual Meeting
Meeting of January 13, 2019
Emmet Chalmers Fire Dept
Preset at the Meeting: <David or Deb Taylor, please add attendance from sign in sheet>
Meeting called to order at 7:03pm by David Taylor
Approval of last years annual meeting motioned by Deb Taylor, seconded by Mark McCaw
Association Treasurer report - Debbie Taylor
Ending checking balance: 4674.45
Ending savings balance: 946.55
Approval motioned by Keith Ingle, seconded by Marilynn Hopper
Sewer Committee Report - David Taylor
Ending checking Balance: 5272.85
Ending CD Balance: 5553.65
We heard an explanation of sewer problems regarding blocked lines including a purposely located rock and net.
The sewer lagoon fencing is in poor shape and is in need of replacing in the next few years.
A motion to increase maintenance costs paid to David for his time was declined by David.
We are still working with judicial department on a residence refusing to pay sewer dues for the last several years.
Approval motioned by Sarah Williams, seconded by Keith Ingle
Proposed budget report for 2019 - Debbie Taylor
Proposed expenses: 3935
Proposed sewer budget: 9553.65 in CD; 6262.85 in checking
Approval motioned by Keith Ingle, Seconded by Tim Mealiff
Emmet Chalmers report - Dave Estes
65 calls this year, mostly medical.
New breathing apparatus for firefighters were purchased. The previous units were end of life after 15 years. The approximate cost was $65,000
The next major expense will be a backup generator.
They are always looking for volunteers. There are currently no volunteers from the Meadowbrook or Georgetown areas.
A motion was made to increase annual donation paid to Emmet Chalmers from $400, to $500. Made by Marilyn Hopper, seconded by Marcia LeFonte
The board will be working on updating the directory and phone book next year.
The board will be discussing concerns regarding the snow plow service.
The board will be working to evaluate methods for online voting in future annual meetings.
As a reminder, we have paid significant expenses this year due to the toilet flushing of un-approved items. Please only dispose of toilet paper products.
Move to adjourn meeting by Keith Ingle, seconded by Mark Larson
Thanks to all who attended and those who filled out proxy voting forms.
Meeting Minutes 2018
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website:
Facebook: http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of December 10, 2018
Home of David Taylor
Preset at the Meeting: Treasurer Deb Taylor, Mark McCaw, Sarah Williams, Marcia LeFante, and Jason Covert.
Absent- Bob Northcutt, Nick Knowles, and Brandon Colley
Meeting Call to Order by Deb Taylor at 7:01 pm
Motion to approve the November meeting minutes was made by Jason Covert and seconded by Sarah Williams. The motion passed.
Association Treasurer report-Debbie Taylor
Balance in checking account-$5555.07. Savings balance $947.51.
Sewer checking account balance- $7183.14. Reserve Certificate balance- $5550.19.
Should be able to move some money from the checking account, back into the certificates when the certificate comes due.
November Treasurer reports were approved on a motion by Sarah Williams, seconded by Jason Covert.
Sewer Committee Report-Deb Taylor
Still need to submit bills for repair of pump house at lagoons.
Continued maintenance is necessary to keep everything working and prevent having to make major repairs. Everything else seems to be working.
Old Business:
Fencing donated by Bob Northcutt has been delivered to the baseball field area.
New Business:
Slate of officers for 2019 will be:
President- David Taylor
Secretary- Brandon Colley
Treasurer- Deb Taylor
Area Reps are
Bob Northcutt
Sarah Williams
Jason Covert
Marcia LeFante
Mark McCaw
Nick Knowles
We are still short two area representatives. You do not have to be from the areas to fill the spots, we are taking at large nominations. If you are interested in filling one of these positions, please let one of the officers or an area representative know.
Please remember to keep pets close when they are outside. Please respect neighbors and do not let pets run through yards and please remember to pick up after your pet. Remember that not all people are pet lovers. Continue to work with neighbors to resolve disputes.
The annual meeting will be held on Sunday January 13, 2019 at the Emmet Chalmers Fire Station. There will be a short board meeting staring at 6:15pm and then the annual meeting will be at 7:00 pm.
Please find a voting proxy attached. If you are unable to attend the meeting, please sign the proxy and return it to one of the officers or an area rep., so that we will be sure to have a voting quorum for the meeting.
Move to adjourn meeting by Jason Covert, second Sarah Williams.
Meeting adjourned at 7:32pm
Motion to adjourn meeting by Holly Clauson, seconded by Sarah Williams. 7:35p.m.
NOVEMBER 2018
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website and Facebook Page:
www.meadowbrook.jimdo.com
www.facebook.com/MeadowbrookCommunityAssociation
Emmet-Chalmers Fire Protection District website and Facebook Page:
www.ecfpd.org/
http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of November 4 , 2018
Home of Mark McCaw
Present at meeting: President Dave Taylor, Secretary Marcia Lefonte, Area 1 Rep Bob Northcutt, Area 4 Rep Mark McCaw, Area 5 Rep Jason Covert, Area 8 Rep Nick Knowles and Tech Guy Brandon Colley
Meeting was called to order by President Dave Taylor
Motion to approve September minutes was made by Nick Knowles, seconded by Bob Northcutt (No October meeting was held)
Treasurer's report: Balance is looking good. Approval by Bob Northcutt, seconded by Brandon Colley
Sewer finance report: A few still have yet to pay 2nd half of dues but balance is good. There will be a few small expenses to be paid. Approval by Bob Northcutt, seconded by Mark McCaw
Sewer report: Please remember to only flush waste and toilet paper. Approval by Mark McCaw, seconded by Brandon Colley
Old Business:
Annual Meadowbrook Picnic was well attended with good feedback.
Remember to keep dogs on a leash and clean up after them.
Be aware of food left out, the trash pandas (racoons) will eat cat food or anything else left out.
New Business:
The committee is looking for new members. We are lacking area reps but also open to ANY new membership.
Finishing the new backstop, not to exceed $1,000, was approved by Mark McCaw, seconded by Jason Covert. - Bob Northcutt graciously offered to donate chain link
Emmet Chalmers pancake breakfast - Novermber 10
Renew Dave Taylor mowing for next year was approved by Nick Knowles, seconded by Marcia Lefonte
The December meeting will be held at the home of Dave and Deb Taylor on Sunday, December 9 at 6:00pm.
Motion to adjourn was made by Brandon Colley , seconded by Nick Knowles
SEPTEMBER 2018
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website and Facebook Page:
www.meadowbrook.jimdo.com
www.facebook.com/MeadowbrookCommunityAssociation
Emmet-Chalmers Fire Protection District website and Facebook Page:
www.ecfpd.org/
http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of September 9 , 2018
Home of Mark McCaw
Present at meeting: President Dave Taylor,, Area 1 Rep Bob Northcutt, Area 4 Rep Mark McCaw, Area 5 Rep Jason Covert, and Tech Guy Brandon Colley
Meeting was called to order by President Dave Taylor
Motion to approve March minutes was made by Jason Covert, seconded by Bob Northcutt
Treasurer's report: Balance is looking good. Approval by Brandon Colley, seconded by Mark McCaw
Sewer finance report: A few still have yet to pay 2nd half of dues but balance is good pending any unexpected expenses. Approval by Mark McCaw, seconded by Jason Covert
Sewer report: Sludge bugs are in and doing well. The Fence has been fixed but the roof will need to be replaced soon. Approval by Mark McCaw, seconded by Brandon Colley
New Business:
Annual Meadowbrook Picnic - Sunday, September 30
Parade to start at 4pm at the Meadowbrook entrance.
Feel free to invite any previous residents. Please contact Dave if you are an original resident.
The picnic will include:
Food: Hotdogs, smores, birthday cake, please bring something to share.
Fun: Kickball, Corn hole toss, ring toss, lawn Jenga, Electric Corvette rides (4 and under), sidewalk chalk, etc.
Prizes: Largest family present, most seasoned resident, newest resident, and families living in subdivision longest \ shortest.
Please mosey around the burnpile carefully during these wet months.
Remember to keep dogs on a leash and clean up after them.
After trash pickup, please return cans as soon as possible.
Continue to drive slowly and watch for your neighbors.
The October meeting will be held at the home of Dave and Deb Taylor on Sunday, October, 14 at 6:00pm.
Motion to adjourn was made by Brandon Colley , seconded by David Taylor
APRIL 2018
MEADOWBROOK COMMUNITY ASSOCIATION Be sure to check out the association website and Facebook Page: www.meadowbrook.jimdo.com www.facebook.com/MeadowbrookCommunityAssociation Emmet-Chalmers Fire Protection District website and Facebook Page: www.ecfpd.org/ http://facebook.com/emmetchalmersfire MINUTES Meadowbrook Community Association Meeting of April 8 , 2018 Home of Deb and Dave Taylor Present at meeting: President Dave Taylor, Treasurer Deb Taylor, Area 2 Rep Sarah Williams, Area 1 Rep Bob “Neil Young” Northcutt, Area 4 Rep Mark McCaw, and Brandon Colley Meeting was called to order by President Dave Taylor Motion to approve March minutes was made by Neil Young, seconded by Mark McCaw Treasurer's report: 15 left to pay dues. Approval by Sarah Williams, seconded by Brandon Colley Sewer finance report: 7 left to pay dues. Approval by Mark McCaw, seconded by Neil Young Sewer report: Still waiting on EPA application from the State of Illinois. More vandalism has occurred. Please continue to stay out of the sewer area. Approval by Sarah Williams, seconded by Brandon Colley Old Business: Brochures and sign have been printed for 50th celebration Approval by Brandon Colley, seconded by Neil Young New Business: Important dates approved: Large trash pickup for Waste Management customers - Tue, May 15 Subdivision wide Yard Sale - Saturday, June 9 Annual Meadowbrook Picnic - Sunday, September 30 - Feel free to invite any previous residents. Please contact Dave if you are an original resident. Please mosey around the burnpile carefully during these wet months. Remember to keep dogs on a leash and clean up after them. After trash pickup, please return cans as soon as possible. Continue to drive slowly as weather improves and more people move outdoors. We have moved to utilizing Google Groups to distribute minutes and other important notices. If you’d like to be added or removed from this list, please reply to this email. The May meeting will be held at the home of Dave and Deb Taylor on Sunday, May 6 at 6:00pm. Meetings will be placed on hold for the months of June, July, and August. Motion to adjourn was made by Dave Taylor , seconded by Neil Young
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website and Facebook Page:
www.facebook.com/MeadowbrookCommunityAssociation
Emmet-Chalmers Fire Protection District website and Facebook Page:
http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of March 11 , 2018
Home of Mark McCaw
Present at meeting: President Dave Taylor, Treasurer Deb Taylor, Area 2 Rep Sarah Williams, Area 8 Rep Nick Knowles, Area 1 Rep Bob “Neil Young” Northcutt, Area 4 Rep Mark McCaw, Secretary Marcia Lefonte, and Brandon Colley
Meeting was called to order by President Dave Taylor
Motion to approve February minutes was made by Neil Young, seconded by Mark McCaw
Treasurer's report: Good shape
Sewer finance report: 44 unpaid sewer dues for 2018. Giving 1 more month before imposing the $10 late fee. Approval by Nick Knowles, seconded by Neil Young
Sewer report: Still waiting on EPA application from the State of Illinois. All other repairs are going ok. Muskrat issue that needs to be taken care of. Approval by Sarah Williams, seconded by Neil Young
Old Business: Brochures and 50th anniversary banner will be ordered from Vista Print, the lowest bidder. Approval by Brandon Colley, seconded by Neil Young
New Business: Important dates approved by Deb Taylor, seconded by Neil Young
Large trash pickup for Waste Management customers - Tue, May 15
Subdivision wide Yard Sale - Saturday, June 9
Annual Meadowbrook Picnic - Sunday, September 30
The April meeting will be held at the home of Dave and Deb Taylor on Sunday, April 8 at 6:00pm.
Motion to adjourn was made by Marcia Lefonte, seconded by Neil Young
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website and Facebook Page:
www.meadowbrook.jimdo.com
www.facebook.com/MeadowbrookCommunityAssociation
Emmet-Chalmers Fire Protection District website and Facebook Page:
www.ecfpd.org/
http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of February 11, 2018
Home of Nick Knowles
Present at meeting: President Dave Taylor, Treasurer Deb Taylor, Area 2 Rep Sarah Williams, Area 5 Rep Jason Covert, Area 8 Rep Nick Knowles, Secretary Marcia Lefonte, and Brandon Colley
Meeting was called to order by President Dave Taylor
Motion to approve December minutes was made by Nick Knowles
Treasurer's report: Looking to move some funds into money market or something similar. Motion to approve by Mark McCaw, seconded by Sarah Williams
Sewer report: 2 residences still have not paid. Had another expense for fan belt and removal of rake and dip net in sewer pit. Please stay out of the sewer area. It can be very dangerous. Motion approved by Nick Knowles, seconded by Jason Covert
Old Business: Working on brochures for realtors, new and potential residents. Checking again with city on winter road conditions improvements.
New Business: Next month discuss dates for Picnic, Yard Sale, large trash day, and 50th anniversary celebration.
The next meeting will be held at the home of Mark McCaw on Sunday, March 11 at 6:00pm.
The April meeting will be held at the home of Dave and Deb Taylor on Sunday, April 8 at 6:00pm.
Motion to adjourn was made by Marcia Lefonte, seconded by Brandon Colley
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website and Facebook Page:
www.meadowbrook.jimdo.com
www.facebook.com/MeadowbrookCommunityAssociation
Emmet-Chalmers Fire Protection District website and Facebook Page:
www.ecfpd.org/
http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of January 21, 2018
Emmet-CHalmers Fire Department
Present at meeting: President Dave Taylor, Treasurer Deb Taylor, Area 2 Rep Sarah Williams, Area 5 Rep Jason Covert, Area 8 Rep Nick Knowles, and Area 3 Rep Jason Mills
Meeting was called to order by President Dave Taylor
Motion to approve December minutes was made by Nick Knowles and seconded by Sarah Williams
Treasurer's report: ending balance of $4,463.38. Motion to approve by Jason Mills and seconded by Nick Knowles.
Sewer report: 2 residences still have not paid.
New Business: sewer outtake shed will need a new roof and other repairs in 2018. Also, President Dave Taylor is going to be addressing concerns with plowing and sanding of roads during winter conditions with Jeff Lee.
Motion to adjourn was made by Nick Knowles and seconded by Jason Covert
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website and Facebook Page:
www.meadowbrook.jimdo.com
www.facebook.com/MeadowbrookCommunityAssociation
Emmet-Chalmers Fire Protection District website and Facebook Page:
www.ecfpd.org/
http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Annual Meeting of January 21, 2018
Emmet-CHalmers Fire Department
Meeting was called to order by President Dave Taylor
Deb Taylor read minutes from 2017 annual meeting. Minutes approved by Marsha Moll and seconded by Nick Knowles.
Treasurer Report: Ending balance in checking: $4,463.39; Ending balance in savings account $946.07
2017 checking account and 2018 proposed budget approved by Hans Moll and seconded by Jason Mills.
Sewer Report: Resident Lee Hamm thanked Dave Taylor for all his efforts and the usage of slug bugs helping with odor issues from sewer. Having issues with a few households that haven’t paid. Ending balance is $5,084.09 of on hand cash in sewer/general fund. Motion to approve report by Lee Hamm and seconded by Skip Skripps
Emmet Chalmers Fire Report: Chief Dave Estes reported there were 87 calls last year and thanked everyone for their continued support of the department. They are in need of volunteer firefighters!
Old Business: Marilynn Hopper being replaced by Jason Covert as Area Rep. Motion made by Hans Moll and seconded by Marsha Moll.
New Business: A proposition to raise sewer dues to $190.00 per year ($95 per 6 months) was proposed to offset expenses and upcoming costs. Residents are reminded to follow guidelines when flushing toilet (no Q-tips, baby wipes, etc) This negligence has caused the association a lot of money in repairs. A new sewer inspector (previous one retired) charges more (over $3,000). The $190 fee will also have a $10 per month late fee. The motion was approved by Jason Mills and seconded by Skip Skripps.
President David Taylor will be speaking with road commissioner, Jeff Lee, regarding concerns about snow plowing and salting of roads in meadowbrook.
Motion to adjourn was called by Deb Taylor and seconded by Jason Mills.
Meeting Minutes - 2017
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website and Facebook Page:
www.meadowbrook.jimdo.com
www.facebook.com/MeadowbrookCommunityAssociation
Emmet-Chalmers Fire Protection District website and Facebook Page:
www.ecfpd.org/
http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of December 11, 2017
Home of Dave and Deb Taylor
Present at meeting: President Dave Taylor, Treasurer Deb Taylor, Secretary Marcia Lefante, Area 2 Rep Sarah Williams, Area 1 Rep Bob Northcutt, Area 4 Rep Mark McCaw, New Area 5 Rep Jason Covert , Outgoing Area 5 Rep Marilyn Hopper, and Area 3 Rep Jason Mills
Meeting was called to order by President Dave Taylor
Motion to approve November minutes was made by Mark McCaw and seconded by Sarah Williams
Treasurer's report was read. Motion to approve by Marilyn Hopper, seconded by Bob Northcutt
Marilyn Hopper moved to transfer $3,000 to a better interest bearing account. Motion to approved by Jason Mills and seconded by Marcia Lefante.
Sewer Finance report: We have to take money out of a CD Savings reserve to pay current bills: We need to talk about raising the current sewer fees.
Jason made a motion to recommend the sewer fee to be raised to $95 twice a year with a $10 per month late fee. Sarah williams seconded the motion.
Sewer report: All sewer tests have been good! Motion to approve by Jason Mills and seconded by Mark McCaw.
Old Business: A big thank you for a very successful Christmas opening by Santa and the Emmet Chalmers volunteer fire department. Thanks to all who participated and donated food and toys. There have been complaints against stray cats. Animals without collars or belonging to neighbors can be reported to Animal Control. The burn pile has been burned.
PLEASE WATCH YOUR SPEED!
The minutes from monthly meetings are available online. Please read them.
Area representatives will be going house to house with a proxy voting form for the upcoming annual meeting which will take place January 21st at 7pm at the Emmet CHalmers fire house. A board meeting will take place at 6pm.
Motion to adjourn was made by Jason Mills and seconded by Mark McCaw
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website and Facebook Page:
www.meadowbrook.jimdo.com
www.facebook.com/MeadowbrookCommunityAssociation
Emmet-Chalmers Fire Protection District website and Facebook Page:
www.ecfpd.org/
http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of November 13, 2017
Home of Marilyn Hopper
Present at meeting: President Dave Taylor, Secretary Marcia Lefante, Area 2 Rep Sarah Williams, Area 1 Rep Bob Northcutt, Area 4 Rep Mark McCaw, Area 5 Rep Marilyn Hopper, and Brandon Colley
Meeting was called to order by President Dave Taylor
Motion to approve October minutes was made by Sarah Williams, seconded by Marcia Lefante.
Treasurer's report: Good financial shape. Three more households have paid dues. Motion to approve by Marilyn Hopper, seconded by Sarah Williams
Sewer Finance report: Only one delinquent household has paid the 2017 sewer fees. These are the delinquent households for 2017 sewer fees:
Amy Reynolds 231 Meadow Dr. Second Half
Jan Vanacker 313 Meadow Dr. All of 2017
Angela Hoyt 136 Doe Run Second Half
John Carden 137 Fawn Ridge All of 2017
Michael Brown 412 Meadow Dr. All of 2017
John Twomey 806 Meadow Dr. All of 2016 and 2017
Sandra Dewitt 112 Dove Ave. Second Half
Doug Hagen 212 Woodchuck Ln. Second Half
Hopeful that dues will last through January. There were more repair fees due to a stuck snapping turtle. EPA renewal is written. Expect a reply in the spring with any mandated changes.
Motion to approve by Sarah Williams, seconded by Mark McCaw
Old Business: Halloween participation was great. No problems reported.
New Business: There have been complaints against stray cats and some attacks on birds, rabbits, and other cats. Please pick up after your pet and keep them on a leash.
When using the Burn Pile, please use caution during the fall and winter months. Please do not light the burn pile. Designated association members will be in charge of burning. Dump Only.
Please, Yard waste only. Please no plastic bags of styrofoam, etc.
David Taylor has been approved to mow common grounds again. Approved by Mark McCaw, seconded by Sarah WIlliams.
Please remember to bring back empty garbage cans after pickup and help cleanup any stray trash.
There are been some complaints about speeding vehicles. Please remember our speed limits and be aware of your surroundings.
The next MCA meeting will be held on December 11, 7pm at Deb and Dave Taylor’s home.
Motion to adjourn was made by Bob Northcutt and seconded by Brandon Colley
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website and Facebook Page:
www.meadowbrook.jimdo.com
www.facebook.com/MeadowbrookCommunityAssociation
Emmet-Chalmers Fire Protection District website and Facebook Page:
www.ecfpd.org/
http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of October 9, 2017
Home of Mark and Donna McCaw
Present at meeting: President Dave Taylor, Treasurer Deb Taylor, Area 2 Rep Sarah Williams, Area 5 Rep Marilyn Hopper, Area 8 Rep Nick Knowles, and Brandon Colley
Meeting was called to order by President Dave Taylor
Motion to approve August minutes was made by Nick Knowles and seconded by Deb Taylor.
Treasurer's report: Good financial shape. Seven households have unpaid association dues. Motion to approve by Sarah Williams and seconded by Nick Knowles
Sewer Finance report: May need to dip into reserves in order to cover recent expenses. There are still nine households with unpaid sewer fees. After numerous attempts to contact, and per board approval, these are the delinquent households for 2017 sewer fees:
Amy Reynolds 231 Meadow Dr. Second Half
Jan Vanacker 313 Meadow Dr. All of 2017
Angela Hoyt 136 Doe Run Second Half
Sarah Williams 143 Doe Run Second Half
John Carden 137 Fawn Ridge All of 2017
Michael Brown 412 Meadow Dr. All of 2017
John Twomey 806 Meadow Dr. All of 2016 and 2017
Sandra Dewitt 112 Dove Ave. Second Half
Doug Hagen 212 Woodchuck Ln. Second Half
The board has stated that all Meadowbrook members have chosen to live outside the city limits. These sewer fees are in replacement to that in which would be paid by those living within city limits. We have selected to receive these services through the association. Unpaid members in town would be at risk of having services shutdown. We are all members of one community and we need to lean on, and trust one another in order to function properly as neighbors.
A motion to approve the Sewer Finance report was made by Marilyn Hopper and seconded by Sarah Williams.
Dave Taylor gave a sewer report. The EPA permit renewal is due as part of regular sewer maintenance. The smell has been low and the bugs are doing great.
Please be aware of what is being flushed down the toilets in your home. No plastic bags. No Towels
A motion to approve the sewer report was made by Nick Knowles and seconded by Marilyn Hopper
When using the Burn Pile, please use caution during the fall and winter months. Please do not light the burn pile. Designated association members will be in charge of burning. Dump Only.
Please, Yard waste only. Please no plastic bags of styrofoam, etc.
The fall family picnic was a huge success. Special thanks to Mark and Donna McCaw, as well as Marilyn Hopper for their planning. You may also notice they have painted the picnic tables, making them appear new again. As requested during the picnic, the association is looking into a more permanent fire pit. A special thanks also needs to be given to the Emmet Chalmers fire department for their help with the parade and for allowing children to see the fire trucks.
You may have noticed the trees at the Meadowbrook entrance have been pruned. Please thank Bob Northcutt and David Taylor for their help with trimming and haulaway.
Beautiful fall weather is upon us so enjoy walking your pets in the area. Please pick up after your pet and keep them on a leash.
There have been no nominations for the fall beautification award. Therefore, the board has decided to revisit the award this spring. Nominations can still be accepted by emailing the name\address to mcainfo1975@gmail.com.
Halloween Trick-or-Trick will take place on Monday, October 30th and Tuesday, October 31st. If you wish to participate. Please turn on your external lights. During these times remember to drive slowly and ask children to act responsibly. If you see anything suspicious, please contact the police department.
The next MCA meeting will be held on November 13, 7pm at Marilyn Hopper’s home.
Motion to adjourn was made by Nick Knowles and seconded by Sarah Williams.
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website and Facebook Page:
www.meadowbrook.jimdo.com
www.facebook.com/MeadowbrookCommunityAssociation
Emmet-Chalmers Fire Protection District website and Facebook Page:
www.ecfpd.org/
http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of September 11, 2017
Home of Marilyn Hopper
Present at meeting: President Dave Taylor, Secretary Marcia Lefante, Area 2 Rep Sarah Williams, Area 1 Rep Bob Northcutt, Area 4 Rep Mark McCaw, Area 5 Rep Marilyn Hopper, Area 3 Rep Jason Mills, and Brandon Colley
Meeting was called to order by President Dave Taylor
Motion to approve August minutes was made by Bob Northcutt and seconded by Sara Williams.
Treasurer's report was deferred to the next meeting.
Motion to approve August sewer financial report made by Sara Williams and seconded by Jason Mills.
Dave Taylor gave a sewer report. The good part is that all tests are good and the slug bugs are working well. THe not so good part of the report is that another pump station was plugged up with a plastic bag and towel.
Please be aware of what is being flushed down the toilets in your home. No plastic bags. No Towels
A motion to approve the sewer report was made by Marilyn Hopper and a second was made by Sara WIlliams.
New Business:
Marilyn Hopper made a motion that area Reps be given the names of residents in their area who are not current with sewer fees. Representatives can then contact these individuals. The motion was seconded by Mark McCaw.
Burn piled was once again burned successfully. Someone mistakenly dumped some boards.
Please, Yard waste only. Please no plastic bags of styrofoam, etc.
Beautiful fall weather is upon us so enjoy walking your pets in the area. Please pick up after your pet and keep them on a leash.
Fall Family Picnic: September 24. Chairman - Mark McCaw, Co-Chair - Marilyn Hopper
Parade is at 3:30 at the entrance. The picnic will be held 4:00-6:00. Hotdogs, beans, and chips will be provided. Bring a dish to share, your own drinks and any yard games you want to share.
The next MCA meeting will be held on October 9, 7pm at Mark McCaw’s home.
Motion to adjourn was made by Jason Mills and seconded by Brandon Colley.
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website and Facebook Page:
www.meadowbrook.jimdo.com
www.facebook.com/MeadowbrookCommunityAssociation
Emmet-Chalmers Fire Protection District website and Facebook Page:
www.ecfpd.org/
http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of August 14, 2017
Home of Dave and Deb Taylor
Present at meeting: President Dave Taylor, Treasurer Deb Taylor, Secretary Marcia Lefante, Area 2 Rep Sarah Williams, Area 1 Rep Bob Northcutt, Mark McCaw, Marilyn Hopper, and Jason Mills
Meeting was called to order by President Dave Taylor
Motion to approve May minutes was made by Bob Northcutt and seconded by Sara Williams.
Motion to approve June and July sewer committee treasurer report made by Marilyn Hopper and seconded by Jason Mills.
A discussion took place regarding the very large expenses the past few months. It was suggested that Dave Taylor send a letter to all residents explaining these expenses. A motion by Jason Mills was made recommending that it be done, and it was seconded by Mark McCaw.
Marilyn Hopper made a motion to post in newsletters the names and addresses of residents who have not paid their sewer fees. Marcia Lefante amended the motion to first be sure it would be legal to do so. THe amended motion was seconded by Bob Northcutt.
The Association Treasurer's report was read by Deb Taylor. A motion to approve the treasurer's report was made by Marilyn Hopper and seconded by Sarah Williams.
The burn pile was recently pushed together and successfully burned.
New Business:
Beautification Award nominations should be submitted to Brandon Colley at mcainfo1975@gmail.com before September 14th. Winner will be announced at the community picnic.
Our fall community picnic will be held on Sunday September 24th. The parade will start at the entrance at 3:30 being led by an Emmet Chalmers fire truck. All children are welcome to follow on their bikes or walk to the ball field. The picnic will be held from 4:00 to 6:00. Hot dogs, beans, and chips will be provided. Bring a dish to share, your own drinks and any yard games you wish to play. Mark McCall and Marilyn Hopper have volunteered to be co-chairs. If you have any questions please contact them.
There was a discussion of having a work day this spring to spruce up the common areas. Please watch for notices.
A discussion took place regarding placing a soccer goal at the east end of the ball field. THis would be done by volunteers. Please contact your area representative for more information.
The next MCA meeting will resume September 11, 7pm at Marilyn Hooper’s home.
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website and Facebook Page:
www.meadowbrook.jimdo.com
www.facebook.com/MeadowbrookCommunityAssociation
Emmet-Chalmers Fire Protection District website and Facebook Page:
www.ecfpd.org/
http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of May 15, 2017
Home of Dave and Deb Taylor
Present at meeting: President Dave Taylor, Treasurer Deb Taylor, Secretary Marcia Lefante, Area 2 Rep Sarah Williams, Area 1 Rep Bob Northcutt, and Technical Specialist Brandon Colley
Meeting was called to order by President Dave Taylor
Motion to approve April minutes was made by Sarah Williams and seconded by Deb Taylor.
Motion to approve association treasurer report made by Brandon Colley and seconded by Bob NorthCutt.
Motion to approve sewer committee treasurer report made by Brandon Colley and seconded by Sarah Williams.
Sewer Report:
All is running well! Keep fingers crossed. Please watch what gets flushed.
Motion to approve sewer report was made by Brandon Colley and seconded by Deb Taylor.
Yard Waste/Burn Pile Report:
It needs to be clear that the burn pile is to be used by residents only! Place brush on top of the pile. Lets all be good neighbors.
Person to be responsible for burning will be named soon.
New Business:
Several calls have been received about dogs running at large. If this occurs, the first step would be to call the owner. If this doesn’t help solve the problem, then the County Animal Control should be called. Once again, let's try to be good neighbors.
When Walking or walking dogs at night please wear light colored or reflective clothing and carry a flashlight. These things could help to avoid an accident.
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website and Facebook Page:
www.meadowbrook.jimdo.com
www.facebook.com/MeadowbrookCommunityAssociation
Emmet-Chalmers Fire Protection District website and Facebook Page:
www.ecfpd.org/
http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of April 10, 2017
Home of Mark McCaw
Present at meeting: President Dave Taylor, Treasurer Deb Taylor, Secretary Marcia Lefante, Area 7 Rep Mark McCaw, Area 8 Rep Nick Knowles, and Area 5 Rep Marilyn Hopper
Meeting was called to order by President Dave Taylor
Motion to approve minutes was made by Marilyn Hopper and seconded by Mark McCaw. The motion passed.
Motion to approve association treasurer report made by Nick Knowles and seconded by Mark McCaw.
Motion to approve sewer committee treasurer report made by Mark McCaw and seconded by Marilyn Hopper.
Sewer Report:
All tests are good. Replaced a motor. Slug bugs are being used.
Motion to approve sewer report was made by Mark McCaw and seconded by Deb Taylor.
Yard Waste/Burn Pile Report:
Please use common sense on piling brush on the burn pile. Place brush on top of the pile. If it has recently rained, the area stays very wet and muddy. Be careful.
Person to be responsible for burning will be named soon.
Motion was made to adjourn the meeting by Nick Knowles and seconded by Deb Taylor.
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website and Facebook Page:
www.meadowbrook.jimdo.com
www.facebook.com/MeadowbrookCommunityAssociation
Emmet-Chalmers Fire Protection District website and Facebook Page:
www.ecfpd.org/
http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of January 8, 2017
Home of Dave and Deb Taylor
Present at the Meeting: President Dave Taylor, President Elect Bob Northcutt, Treasurer Deb Taylor, Secretary Andrea Ratermann, Area 2 Rep Sarah Williams, Area 3 Rep Jason Mills, Area 6 Rep Holly Clauson, Area 7 Rep Mark McCaw,
Absent- Area 1 Rep - Vacant, Area 4 Rep – vacant, Area 5 Rep Marilyn Hopper, Area 8 Rep Nick Knowles
Meeting Call to Order by Dave Taylor 6:37 pm
Motion to approve the December meeting minutes was made by Jason Mills and seconded by Mark McCaw. The motion passed.
Treasurer Report-Deb Taylor
Beginning balance $5181.91
Dues paid: 80.00
December Expenses:
Ameren- $13.45
Balance in account- $5247.96
Savings account balance is 945.59.
November Treasurer report was approved on a motion by Holly Clauson , seconded by Sarah Williams.
Sewer Committee Report-Dave Taylor
There was a blockage in one of the pipes. It had to be cut. When it was cut, there was a lot of water that shot out of the pipe. The Test Inc. employee was onsite and said the water that came from the pipe was ‘finished’ water and was ok. There is still some kind of blockage in the pipe but it hasn’t moved and there isn’t a way to get to it at this time.
Everything else is going well.
Sewer account report - DebTaylor
Beginning balance $3972.06
Total feels collected in October – $255
Expenses $2685.59
(Expenses include CIPS, Dave Taylor maintenance, Dave Taylor mowing, Test Inc. analysis, Test Inc. operator, Allenhouse, USPO)
Ending Balance – $1541.47
CD balance as of 12/31/16 - $13261.80
Sewers report and financial statement was approved on a motion by Jason Mills, and seconded by Mark McCaw.
Burn pile - No committee member present. No Report.
Old Business:
David and Holly continue to look for a grant for a basketball court. We are also making plans to get the backstop replaced.
Plans continue to provide lights to the playground area.
Please remember to keep pets close when they are outside. Please respect neighbors and do not let pets run through yards and please remember to pick up after your pet. Remember that not all people are pet lovers. Continue to work with neighbors to resolve disputes. Watch your speed.
We are looking for new officers for the Meadowbrook board! Please let your area rep know if you are interested. For the 2017 year we will need a new president elect, secretary, association treasurer, Area 1 rep, Area 4 rep.
Nominating Committee –
President: Dave Taylor
President Elect – Bob Northcutt
Past President –
Secretary – Marcia Lefante
Treasurer – Debbie Taylor
Area 1 Rep – Bob Northcutt (term ends in 2018)
Area 4 Rep – OPEN (Current term ends in 2019)
Area 6 Rep – (Term ends in 2019)
Area Reps Returning
Area 2 Rep – Sarah Williams (Term ends in 2017)
Area 3 Rep – Jason Mills (Term ends in 2017)
Area 5 Rep – Marilyn Hopper (term ends in 2017)
Area 7 Rep – Marty McCaw (New term to end in 2018)
Area 8 Rep – Nick Knowles (Term ends in 2018)
New Business:
A good goal for 2017 is to keep improving the playground and to get the burn pile organized.
The next board meeting will be February 13 at 7 pm.
Motion to adjourn meeting by Sarah Williams seconded by Jason Mills at 6:51 p.m.