Meeting Minutes - 2014
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website:
Facebook: http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of October 13, 2014
143 Doe Run– Home of Sarah Williams
Present at the Meeting: President Martha Larson, Treasurer Irina Andreeva, Secretary Andrea Ratermann, Area 1 Rep Bob Northcutt, Area 2 Rep Sarah Williams, Area 3 Rep Lori Szabo, Area 4 Rep Steve Knowles, Area 5 Rep Marilyn Hopper, Area 7 Rep Dave Taylor
Absent –Area 6 Rep Karen Bucholtz, Area 8 Rep Nick Knowles
Meeting to Order was called by Martha Larson at 7:12.
A motion to approve the September minutes was made by Marilyn Hopper seconded by Sarah Williams. The motion passed.
Treasurer Report – Irina Andreeva
An additional household paid dues. We have only 8 unpaid dues remaining.
Normal expenses: $10.02 Ameren
Payment of $112.07 made for the new signs for the annual picnic and the annual garage sale.
Balance of: 7809.05
Upcoming expenses – garage sale ad, mowing, Fall picnic, March McMillian and DeJode
Martha will contact March, McMillian, and DeJode.
Treasurer’s report was approved on a motion by Dave Taylor seconded by Lori Szabo.
Sewer Committee Report – Dave Taylor
We have a boat now so we are hoping to get the pipes replaced before it gets too cold. EPA may have some new testing so the cost may increase.
Everything seems to be running well at this time.
Current balance of: $5,092.24
Sewer’s report was approved on a motion Irina Andreeva by seconded by Steve Knowles.
Burn Pile Committee – Steve Knowles
Several inappropriate items were deposited to the burn pile. Soffit, lumber, pool floats, and carpet were among these items. The burn pile is not a garbage dump. The burn pile will have to be shut down again if the rules cannot be followed.
The burn pile is a privilege for paid members of the association.
Remember no grass, no construction, no plastic, metal, or glass.
Old Business:
Fall Parade/Picnic:
The parade and picnic was well attended. Questions regarding playground equip were brought to the board. Liability and safety are concerns. The cost of the appropriate equipment is also a factor.
The tables need cleaned and repainted. This project will be revisited in Spring.
NOW ACCEPTING NOMINATIONS FOR THE BEAUTIFICATION AWARD! Please get your nominations in to me. A survey for voting will be used again this year.
We are looking for officers for 2014. See map below for directory area divisions.
President: Dave Taylor
President-Elect – Bob Northcutt
Past President – Martha Larson
Secretary – Andrea Ratermann
Treasurer – Irina Andreeva
Area 2 Rep – Sarah Williams (term ends 2014 – new term to end 2017)
Area 3 Rep – Lori Szabo (term ends 2014 – new term to end 2017)
Area 5 Rep – Marilyn Hopper (term ends 2014 – new term to end 2017)
also open –
Area 6 Rep – (term ends in 2016)
Area 7 Rep – (term ends in 2015) Area 7 will be open – Dave is moving to President)
Returning Members:
Area 1 Rep – Bob Northcutt(term ends in 2015)
Area 4 Rep – Steve Knowles (term ends in 2016)
Area 8 Rep – Nick Knowles (term ends in 2015)
New Business
Volunteers are needed to maintain the crown vetch patch at the entrance of
Meeting Schedule
November 10th – Martha Larson – 106 Woodchuck
December 8th – Dave Taylor – 121 Dove Ave
January 11th – Emmet Chalmer’s Fire Station
The meeting was adjourned at 7:49pm on a motion by Irina Andreeva, seconded by Bob Northcutt.
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website:
Facebook: http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of November 10, 2014
106 Woodchuck Lane– Home Mark and Martha Larson
Present at the Meeting: President Martha Larson, Treasurer Irina Andreeva, Secretary Andrea Ratermann, Area 1 Rep Bob Northcutt, Area 5 Rep Marilyn Hopper, Area 6 Rep Holly Clauson, Area 7 Rep Dave Taylor
Absent – Area 2 Rep Sarah Williams, Area 3 Rep Lori Szabo, Area 4 Rep Steve Knowles, Area 8 Rep Nick Knowles
Meeting to Order was called by Martha Larson at 7:08.
A motion to approve the October minutes was made by Dave Taylor seconded by Irina Andreeva. The motion passed.
Treasurer Report – Irina Andreeva
Normal expenses: $10.17 Ameren
Payments of $100 made for the fall picnic supplies and $40 for the garage sale
Balance of: 7658.88
Upcoming expenses – March McMillian and DeJode
Martha contacted March, McMillian, and DeJode and they will send a bill for non-profit filing.
Treasurer’s report was approved on a motion by Dave Taylor seconded by Marilyn Hopper.
Sewer Committee Report – Dave Taylor
Everything continues to be running well at this time.
The odor seems to be controlled.
Lift stations are working and EPA is good.
We are waiting on a plumber to help replace pipes.
Current balance of: $4,461.57.
Sewer’s report was approved on a motion Irina Andreeva by seconded by Bob Northcutt.
Burn Pile Committee –
The burn pile has been good. Steve Knowles is going down 2-3 times per week to burn the pile. Remember no grass, no construction, no plastic, metal, or glass.
The burn pile report was approved on a motion by Marilyn Hopper, seconded by Dave Taylor.
Old Business:
Congratulations to Mark and Sharon Larson – They are the recipients of the Beautification Award
We are looking for officers for 2014. See map below for directory area divisions.
President: Dave Taylor
President-Elect – Bob Northcutt
Past President – Martha Larson
Secretary – Andrea Ratermann
Treasurer – Irina Andreeva
Area 2 Rep – Sarah Williams (term ends 2014 – new term to end 2017)
Area 3 Rep – Lori Szabo (term ends 2014 – new term to end 2017)
Area 5 Rep – Marilyn Hopper (term ends 2014 – new term to end 2017)
also open –
Area 7 Rep – (term ends in 2015) Area 7 will be open – Dave is moving to President)
Area 1 Rep – (term ends in 2015) (Bob is moving to President elect)
Returning Members:
Area 4 Rep – Steve Knowles (term ends in 2016)
Area 6 Rep – Holly Clauson (term ends in 2016)
Area 8 Rep – Nick Knowles (term ends in 2015)
New Business
Maintenance of the Crown Vetch patch at the entrance was discussed. We need volunteers to help with this.
Please remember to keep pets close when they are outside. Residents have mentioned near misses when driving down the road.
Please respect neighbors and do not let pets run through yards and please remember to pick up after your pet. Remember that not all people are pet lovers. Continue to work with neighbors to resolve disputes.
Martha will be absent for the December meeting.
Motion was made by Bob Northcutt, seconded by Irina Andreeva to pay Dave Taylor up to $2500 for mowing and up to $300 for additional area cleanup for the 2015 year. The motion was approved without opposition.
Meeting Schedule
December 8th – Dave Taylor – 121 Dove Ave
January 11th – Emmet Chalmer’s Fire Station
The meeting was adjourned at 7:58pm on a motion by Bob Northcutt, seconded by Marilyn Hopper.
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website:
Facebook: http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of October 13, 2014
143 Doe Run– Home of Sarah Williams
Present at the Meeting: President Martha Larson, Treasurer Irina Andreeva, Secretary Andrea Ratermann, Area 1 Rep Bob Northcutt, Area 2 Rep Sarah Williams, Area 3 Rep Lori Szabo, Area 4 Rep Steve Knowles, Area 5 Rep Marilyn Hopper, Area 7 Rep Dave Taylor
Absent –Area 6 Rep Karen Bucholtz, Area 8 Rep Nick Knowles
Meeting to Order was called by Martha Larson at 7:12.
A motion to approve the September minutes was made by Marilyn Hopper seconded by Sarah Williams. The motion passed.
Treasurer Report – Irina Andreeva
An additional household paid dues. We have only 8 unpaid dues remaining.
Normal expenses: $10.02 Ameren
Payment of $112.07 made for the new signs for the annual picnic and the annual garage sale.
Balance of: 7809.05
Upcoming expenses – garage sale ad, mowing, Fall picnic, March McMillian and DeJode
Martha will contact March, McMillian, and DeJode.
Treasurer’s report was approved on a motion by Dave Taylor seconded by Lori Szabo.
Sewer Committee Report – Dave Taylor
We have a boat now so we are hoping to get the pipes replaced before it gets too cold. EPA may have some new testing so the cost may increase.
Everything seems to be running well at this time.
Current balance of: $5,092.24
Sewer’s report was approved on a motion Irina Andreeva by seconded by Steve Knowles.
Burn Pile Committee – Steve Knowles
Several inappropriate items were deposited to the burn pile. Soffit, lumber, pool floats, and carpet were among these items. The burn pile is not a garbage dump. The burn pile will have to be shut down again if the rules cannot be followed.
The burn pile is a privilege for paid members of the association.
Remember no grass, no construction, no plastic, metal, or glass.
Old Business:
Fall Parade/Picnic:
The parade and picnic was well attended. Questions regarding playground equip were brought to the board. Liability and safety are concerns. The cost of the appropriate equipment is also a factor.
The tables need cleaned and repainted. This project will be revisited in Spring.
NOW ACCEPTING NOMINATIONS FOR THE BEAUTIFICATION AWARD! Please get your nominations in to me. A survey for voting will be used again this year.
We are looking for officers for 2014. See map below for directory area divisions.
President: Dave Taylor
President-Elect – Bob Northcutt
Past President – Martha Larson
Secretary – Andrea Ratermann
Treasurer – Irina Andreeva
Area 2 Rep – Sarah Williams (term ends 2014 – new term to end 2017)
Area 3 Rep – Lori Szabo (term ends 2014 – new term to end 2017)
Area 5 Rep – Marilyn Hopper (term ends 2014 – new term to end 2017)
also open –
Area 6 Rep – (term ends in 2016)
Area 7 Rep – (term ends in 2015) Area 7 will be open – Dave is moving to President)
Returning Members:
Area 1 Rep – Bob Northcutt(term ends in 2015)
Area 4 Rep – Steve Knowles (term ends in 2016)
Area 8 Rep – Nick Knowles (term ends in 2015)
New Business
Volunteers are needed to maintain the crown vetch patch at the entrance of
Meeting Schedule
November 10th – Martha Larson – 106 Woodchuck
December 8th – Dave Taylor – 121 Dove Ave
January 11th – Emmet Chalmer’s Fire Station
The meeting was adjourned at 7:49pm on a motion by Irina Andreeva, seconded by Bob Northcutt.
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website:
Facebook: http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of October 13, 2014
143 Doe Run– Home of Sarah Williams
Present at the Meeting: President Martha Larson, Treasurer Irina Andreeva, Secretary Andrea Ratermann, Area 1 Rep Bob Northcutt, Area 2 Rep Sarah Williams, Area 3 Rep Lori Szabo, Area 4 Rep Steve Knowles, Area 5 Rep Marilyn Hopper, Area 7 Rep Dave Taylor
Absent –Area 6 Rep Karen Bucholtz, Area 8 Rep Nick Knowles
Meeting to Order was called by Martha Larson at 7:12.
A motion to approve the September minutes was made by Marilyn Hopper seconded by Sarah Williams. The motion passed.
Treasurer Report – Irina Andreeva
An additional household paid dues. We have only 8 unpaid dues remaining.
Normal expenses: $10.02 Ameren
Payment of $112.07 made for the new signs for the annual picnic and the annual garage sale.
Balance of: 7809.05
Upcoming expenses – garage sale ad, mowing, Fall picnic, March McMillian and DeJode
Martha will contact March, McMillian, and DeJode.
Treasurer’s report was approved on a motion by Dave Taylor seconded by Lori Szabo.
Sewer Committee Report – Dave Taylor
We have a boat now so we are hoping to get the pipes replaced before it gets too cold. EPA may have some new testing so the cost may increase.
Everything seems to be running well at this time.
Current balance of: $5,092.24
Sewer’s report was approved on a motion Irina Andreeva by seconded by Steve Knowles.
Burn Pile Committee – Steve Knowles
Several inappropriate items were deposited to the burn pile. Soffit, lumber, pool floats, and carpet were among these items. The burn pile is not a garbage dump. The burn pile will have to be shut down again if the rules cannot be followed.
The burn pile is a privilege for paid members of the association.
Remember no grass, no construction, no plastic, metal, or glass.
Old Business:
Fall Parade/Picnic:
The parade and picnic was well attended. Questions regarding playground equip were brought to the board. Liability and safety are concerns. The cost of the appropriate equipment is also a factor.
The tables need cleaned and repainted. This project will be revisited in Spring.
NOW ACCEPTING NOMINATIONS FOR THE BEAUTIFICATION AWARD! Please get your nominations in to me. A survey for voting will be used again this year.
We are looking for officers for 2014. See map below for directory area divisions.
President: Dave Taylor
President-Elect – Bob Northcutt
Past President – Martha Larson
Secretary – Andrea Ratermann
Treasurer – Irina Andreeva
Area 2 Rep – Sarah Williams (term ends 2014 – new term to end 2017)
Area 3 Rep – Lori Szabo (term ends 2014 – new term to end 2017)
Area 5 Rep – Marilyn Hopper (term ends 2014 – new term to end 2017)
also open –
Area 6 Rep – (term ends in 2016)
Area 7 Rep – (term ends in 2015) Area 7 will be open – Dave is moving to President)
Returning Members:
Area 1 Rep – Bob Northcutt(term ends in 2015)
Area 4 Rep – Steve Knowles (term ends in 2016)
Area 8 Rep – Nick Knowles (term ends in 2015)
New Business
Volunteers are needed to maintain the crown vetch patch at the entrance of
Meeting Schedule
November 10th – Martha Larson – 106 Woodchuck
December 8th – Dave Taylor – 121 Dove Ave
January 11th – Emmet Chalmer’s Fire Station
The meeting was adjourned at 7:49pm on a motion by Irina Andreeva, seconded by Bob Northcutt.
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website:
Facebook: http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of October 13, 2014
143 Doe Run– Home of Sarah Williams
Present at the Meeting: President Martha Larson, Treasurer Irina Andreeva, Secretary Andrea Ratermann, Area 1 Rep Bob Northcutt, Area 2 Rep Sarah Williams, Area 3 Rep Lori Szabo, Area 4 Rep Steve Knowles, Area 5 Rep Marilyn Hopper, Area 7 Rep Dave Taylor
Absent –Area 6 Rep Karen Bucholtz, Area 8 Rep Nick Knowles
Meeting to Order was called by Martha Larson at 7:12.
A motion to approve the September minutes was made by Marilyn Hopper seconded by Sarah Williams. The motion passed.
Treasurer Report – Irina Andreeva
An additional household paid dues. We have only 8 unpaid dues remaining.
Normal expenses: $10.02 Ameren
Payment of $112.07 made for the new signs for the annual picnic and the annual garage sale.
Balance of: 7809.05
Upcoming expenses – garage sale ad, mowing, Fall picnic, March McMillian and DeJode
Martha will contact March, McMillian, and DeJode.
Treasurer’s report was approved on a motion by Dave Taylor seconded by Lori Szabo.
Sewer Committee Report – Dave Taylor
We have a boat now so we are hoping to get the pipes replaced before it gets too cold. EPA may have some new testing so the cost may increase.
Everything seems to be running well at this time.
Current balance of: $5,092.24
Sewer’s report was approved on a motion Irina Andreeva by seconded by Steve Knowles.
Burn Pile Committee – Steve Knowles
Several inappropriate items were deposited to the burn pile. Soffit, lumber, pool floats, and carpet were among these items. The burn pile is not a garbage dump. The burn pile will have to be shut down again if the rules cannot be followed.
The burn pile is a privilege for paid members of the association.
Remember no grass, no construction, no plastic, metal, or glass.
Old Business:
Fall Parade/Picnic:
The parade and picnic was well attended. Questions regarding playground equip were brought to the board. Liability and safety are concerns. The cost of the appropriate equipment is also a factor.
The tables need cleaned and repainted. This project will be revisited in Spring.
NOW ACCEPTING NOMINATIONS FOR THE BEAUTIFICATION AWARD! Please get your nominations in to me. A survey for voting will be used again this year.
We are looking for officers for 2014. See map below for directory area divisions.
President: Dave Taylor
President-Elect – Bob Northcutt
Past President – Martha Larson
Secretary – Andrea Ratermann
Treasurer – Irina Andreeva
Area 2 Rep – Sarah Williams (term ends 2014 – new term to end 2017)
Area 3 Rep – Lori Szabo (term ends 2014 – new term to end 2017)
Area 5 Rep – Marilyn Hopper (term ends 2014 – new term to end 2017)
also open –
Area 6 Rep – (term ends in 2016)
Area 7 Rep – (term ends in 2015) Area 7 will be open – Dave is moving to President)
Returning Members:
Area 1 Rep – Bob Northcutt(term ends in 2015)
Area 4 Rep – Steve Knowles (term ends in 2016)
Area 8 Rep – Nick Knowles (term ends in 2015)
New Business
Volunteers are needed to maintain the crown vetch patch at the entrance of
Meeting Schedule
November 10th – Martha Larson – 106 Woodchuck
December 8th – Dave Taylor – 121 Dove Ave
January 11th – Emmet Chalmer’s Fire Station
The meeting was adjourned at 7:49pm on a motion by Irina Andreeva, seconded by Bob Northcutt.
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website:
Facebook: http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of October 13, 2014
143 Doe Run– Home of Sarah Williams
Present at the Meeting: President Martha Larson, Treasurer Irina Andreeva, Secretary Andrea Ratermann, Area 1 Rep Bob Northcutt, Area 2 Rep Sarah Williams, Area 3 Rep Lori Szabo, Area 4 Rep Steve Knowles, Area 5 Rep Marilyn Hopper, Area 7 Rep Dave Taylor
Absent –Area 6 Rep Karen Bucholtz, Area 8 Rep Nick Knowles
Meeting to Order was called by Martha Larson at 7:12.
A motion to approve the September minutes was made by Marilyn Hopper seconded by Sarah Williams. The motion passed.
Treasurer Report – Irina Andreeva
An additional household paid dues. We have only 8 unpaid dues remaining.
Normal expenses: $10.02 Ameren
Payment of $112.07 made for the new signs for the annual picnic and the annual garage sale.
Balance of: 7809.05
Upcoming expenses – garage sale ad, mowing, Fall picnic, March McMillian and DeJode
Martha will contact March, McMillian, and DeJode.
Treasurer’s report was approved on a motion by Dave Taylor seconded by Lori Szabo.
Sewer Committee Report – Dave Taylor
We have a boat now so we are hoping to get the pipes replaced before it gets too cold. EPA may have some new testing so the cost may increase.
Everything seems to be running well at this time.
Current balance of: $5,092.24
Sewer’s report was approved on a motion Irina Andreeva by seconded by Steve Knowles.
Burn Pile Committee – Steve Knowles
Several inappropriate items were deposited to the burn pile. Soffit, lumber, pool floats, and carpet were among these items. The burn pile is not a garbage dump. The burn pile will have to be shut down again if the rules cannot be followed.
The burn pile is a privilege for paid members of the association.
Remember no grass, no construction, no plastic, metal, or glass.
Old Business:
Fall Parade/Picnic:
The parade and picnic was well attended. Questions regarding playground equip were brought to the board. Liability and safety are concerns. The cost of the appropriate equipment is also a factor.
The tables need cleaned and repainted. This project will be revisited in Spring.
NOW ACCEPTING NOMINATIONS FOR THE BEAUTIFICATION AWARD! Please get your nominations in to me. A survey for voting will be used again this year.
We are looking for officers for 2014. See map below for directory area divisions.
President: Dave Taylor
President-Elect – Bob Northcutt
Past President – Martha Larson
Secretary – Andrea Ratermann
Treasurer – Irina Andreeva
Area 2 Rep – Sarah Williams (term ends 2014 – new term to end 2017)
Area 3 Rep – Lori Szabo (term ends 2014 – new term to end 2017)
Area 5 Rep – Marilyn Hopper (term ends 2014 – new term to end 2017)
also open –
Area 6 Rep – (term ends in 2016)
Area 7 Rep – (term ends in 2015) Area 7 will be open – Dave is moving to President)
Returning Members:
Area 1 Rep – Bob Northcutt(term ends in 2015)
Area 4 Rep – Steve Knowles (term ends in 2016)
Area 8 Rep – Nick Knowles (term ends in 2015)
New Business
Volunteers are needed to maintain the crown vetch patch at the entrance of
Meeting Schedule
November 10th – Martha Larson – 106 Woodchuck
December 8th – Dave Taylor – 121 Dove Ave
January 11th – Emmet Chalmer’s Fire Station
The meeting was adjourned at 7:49pm on a motion by Irina Andreeva, seconded by Bob Northcutt.
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website:
Facebook: http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of August 11, 2014
224 Woodchuck Lane – Darrell and Andrea Ratermann
Present at the Meeting: President Martha Larson, Treasurer Irina Andreeva, Secretary Andrea Ratermann, Area 2 Rep Sarah Williams, Area 4 Rep Steve Knowles, Area 5 Rep Marilyn Hopper, Area 7 Rep Dave Taylor, Area 8 Rep Nick Knowles
Absent – Area 1 Rep Bob Northcutt, Area 3 Rep Lori Szabo, Area 6 Rep Karen Bucholtz,
Meeting to Order was called by Martha Larson at 7:05.
A motion to approve the May minutes was made by Nick Knowles seconded by Sarah Williams. The motion passed.
Treasurer Report – Irina Andreeva
Only 9 houses are left unpaid for 2014.
Normal expenses: $9.97 Ameren
Balance of: 7891.14
Upcoming expenses – garage sale ad, mowing, Fall picnic, March McMillian and DeJode
Treasurer’s report was approved on a motion by Dave Taylor seconded by Steve Knowles.
Sewer Committee Report – Dave Taylor absent
We have one member dues left for the January to June portion of fees and 24 member dues still to collect for the July to December fees.
We are going to do some major updating. The piping between each lagoon needs replaced. It is cast iron and rotting and EPA wants it replaced. The lift station in the front will be replaced as well. There is also an aeration pump that needs to be replaced. This will hopefully make the sewer equipment last another 30 years. We are also looking to have work done to look for and remove tree roots in the main drain. This may cause us to use some of the funds in our CD. There are new EPA guidelines and testing that will be required.
Sewer’s report was approved on a motion Marilyn Hopper by seconded by Irina Andreeva.
Burn Pile Committee – Steve Knowles
Bill Heap has helped with the burn pile over Labor Day weekend. He piled the pile up, helped Steve burn the pile, removed inappropriate materials and did mowing. We appreciate the help.
There were several sheets of tar paper that needed to be removed. This cannot be taken to the burn pile.
Remember no grass, no construction, no plastic, metal, or glass.
Old Business:
Fall Parade/Picnic: September 28th @ 3:30
Parade starts at the ball field with a community picnic afterwards. Hotdogs, buns, smores, water, lemonade, and tea will be available.
Bring chairs, a side dish to share
Discussion regarding ordering a new sign followed and it was agreed that Martha would look into ordering new signs.
NOW ACCEPTING NOMINATIONS FOR THE BEAUTIFICATION AWARD! Please get your nominations in to me. A survey for voting will be used again this year.
Martha was able to get two signs made on Vista Print for around $80. This signs will be at the front to advertise the fall picnic and the spring yard sale. They look very nice!
New Business:
We are looking for officers for 2014. See map below for directory area divisions.
President:
President-Elect –
Past President – Martha Larson
Secretary – Andrea Ratermann
Treasurer – Irina Andreeva
Area 2 Rep – Sarah Williams (term ends 2014)
Area 3 Rep – Lori Szabo (term ends 2014)
Area 5 Rep – Marilyn Hopper (term ends 2014)
Area 6 Rep is also open –
Area 6 Rep – (term ends in 2016)
Returning Members:
Area 1 Rep – Bob Northcutt(term ends in 2015)
Area 4 Rep – Steve Knowles (term ends in 2016)
Area 7 Rep – Dave Taylor (term ends in 2015)
Area 8 Rep – Mark Larsen (term ends in 2015)
Meeting Schedule
October 13th – Sarah Williams – 143 Doe Run
November 10th – Martha Larson – 106 Woodchuck
December 8th – Dave Taylor – 121 Dove Ave
January 11th – Emmet Chalmer’s Fire Station
The meeting was adjourned at 7:49pm on a motion by Dave Taylor, seconded by Steve Knowles.
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website:
Facebook: http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of October 13, 2014
143 Doe Run– Home of Sarah Williams
Present at the Meeting: President Martha Larson, Treasurer Irina Andreeva, Secretary Andrea Ratermann, Area 1 Rep Bob Northcutt, Area 2 Rep Sarah Williams, Area 3 Rep Lori Szabo, Area 4 Rep Steve Knowles, Area 5 Rep Marilyn Hopper, Area 7 Rep Dave Taylor
Absent –Area 6 Rep Karen Bucholtz, Area 8 Rep Nick Knowles
Meeting to Order was called by Martha Larson at 7:12.
A motion to approve the September minutes was made by Marilyn Hopper seconded by Sarah Williams. The motion passed.
Treasurer Report – Irina Andreeva
An additional household paid dues. We have only 8 unpaid dues remaining.
Normal expenses: $10.02 Ameren
Payment of $112.07 made for the new signs for the annual picnic and the annual garage sale.
Balance of: 7809.05
Upcoming expenses – garage sale ad, mowing, Fall picnic, March McMillian and DeJode
Martha will contact March, McMillian, and DeJode.
Treasurer’s report was approved on a motion by Dave Taylor seconded by Lori Szabo.
Sewer Committee Report – Dave Taylor
We have a boat now so we are hoping to get the pipes replaced before it gets too cold. EPA may have some new testing so the cost may increase.
Everything seems to be running well at this time.
Current balance of: $5,092.24
Sewer’s report was approved on a motion Irina Andreeva by seconded by Steve Knowles.
Burn Pile Committee – Steve Knowles
Several inappropriate items were deposited to the burn pile. Soffit, lumber, pool floats, and carpet were among these items. The burn pile is not a garbage dump. The burn pile will have to be shut down again if the rules cannot be followed.
The burn pile is a privilege for paid members of the association.
Remember no grass, no construction, no plastic, metal, or glass.
Old Business:
Fall Parade/Picnic:
The parade and picnic was well attended. Questions regarding playground equip were brought to the board. Liability and safety are concerns. The cost of the appropriate equipment is also a factor.
The tables need cleaned and repainted. This project will be revisited in Spring.
NOW ACCEPTING NOMINATIONS FOR THE BEAUTIFICATION AWARD! Please get your nominations in to me. A survey for voting will be used again this year.
We are looking for officers for 2014. See map below for directory area divisions.
President: Dave Taylor
President-Elect – Bob Northcutt
Past President – Martha Larson
Secretary – Andrea Ratermann
Treasurer – Irina Andreeva
Area 2 Rep – Sarah Williams (term ends 2014 – new term to end 2017)
Area 3 Rep – Lori Szabo (term ends 2014 – new term to end 2017)
Area 5 Rep – Marilyn Hopper (term ends 2014 – new term to end 2017)
also open –
Area 6 Rep – (term ends in 2016)
Area 7 Rep – (term ends in 2015) Area 7 will be open – Dave is moving to President)
Returning Members:
Area 1 Rep – Bob Northcutt(term ends in 2015)
Area 4 Rep – Steve Knowles (term ends in 2016)
Area 8 Rep – Nick Knowles (term ends in 2015)
New Business
Volunteers are needed to maintain the crown vetch patch at the entrance of
Meeting Schedule
November 10th – Martha Larson – 106 Woodchuck
December 8th – Dave Taylor – 121 Dove Ave
January 11th – Emmet Chalmer’s Fire Station
The meeting was adjourned at 7:49pm on a motion by Irina Andreeva, seconded by Bob Northcutt.
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website:
Facebook: http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of April 14, 2014
561 Meadow Drive – Marilyn Hopper
Present at the Meeting: President Martha Larson, Treasurer Irina Andreeva, Secretary Andrea Ratermann, Area 1 Rep Bob Northcutt, Area 3 Rep Lori Szabo, Area 4 Rep Steve Knowles, Area 5 Rep Marilyn Hopper, Area 7 Rep Dave Taylor,
Absent – Area 2 Rep Sarah Williams, Area 6 Rep Karen Bucholtz, Area 8 Rep Nick Knowles
Meeting to Order was called by Martha Larson at 7:03.
A motion to approve the March minutes was made by Marilyn Hopper, seconded by Dave Taylor. The motion passed.
Treasurer Report – Irina Andreeva
6 houses paid dues in March. (A total of 95 paid house so far)
Normal expenses: $11.32 Ameren
Balance of: 7668.74
Treasurer’s report attached.
Treasurer’s report was approved on a motion by Lori Szabo seconded by Dave Taylor.
Sewer Committee Report – Dave Taylor
The lift station over by Blacks has been affected by the most recent power outage. We will need to get some equipment fixed as we are blowing a fuse every couple of days. When the fuse blows, the pumps don’t work so it is taking constant monitoring right now.
Sludge bugs are going in, aeration is working well. The winter was hard on everything. Some repair may need to be done on some of the pipes in the lagoon. EPA reports have been ok.
Fees paid in March were $560. Expenses paid in March $4,467.66.
Balance of cash on hand – $8,702.75
Sewer Report attached.
Sewer’s report was approved on a motion Steve Knowles by seconded by Bob Northcutt.
Burn Pile Committee – Steve Knowles
Not too much to report at this time. The burn pile appears to be under control. It has been too moist to burn. Please make sure to pile approved items on top of the pile as opposed to being spread out. It would be beneficial to get some more rock on the road to the burn pile.
BURN PILE RULES:
The burn pile is located on the unpaved road at the end of Fawn Ridge. Proceed down Fawn Ridge to the end of the street and you will see an unpaved road. Drive slowly down
the unpaved road as it is very rough and uneven. Drive until you see a brush pile in the clearing to the left. Be careful, the road ends in the river. If you hit water you have
gone too far!
ONLY trees, shrubs, leaves, and other wood products should be placed on the burn pile. Stack brush up, not out flat. Do not place material near the road. The pile burns best
when it is stacked high.
NO PLASTIC CONTAINERS
NO GARBAGE BAGS
NO GLASS
NO HARDWARE/CONSTRUCTION DEBRIS, SUCH AS DOOR KNOBS, HINGES, OR METAL OF ANY KIND
Construction waste (boards ex) should not be put in the burn pile because they may contain nails, staples, etc. or covered/treated by chemicals (ex: paint or treated lumber).
Please do NOT put trash bags in the burn pile
The burn pile committee report was approved on a motion by Dave Taylor, seconded by Marilyn Hopper.
Old Business:
Vacant board positions –
Karen Bucholtz has agreed to be the area rep for Area 6! Welcome Karen!
We still are looking for a vice-president elect. Meetings are 1 night a month for about 1 hour.
New Business:
Meetings are scheduled for the following:
May 12th – Lori Szabo – 142 Fawn Ridge
June – No meeting
July – No meeting
August 11th – Andrea Ratermann – 224 Woodchuck Lane
September 8th – Irina Andreeva – 200 Woodchuck
October 13th – Sarah Williams – 143 Doe Run
November 10th – Martha Larson – 106 Woodchuck
December 8th – Dave Taylor – 121 Dove Ave
January 11th – Emmet Chalmer’s Fire Station
Jeff Lee will arrange sweeping the streets when equipment is available. The potholes in the street will also be filled as soon as they can get to it. People have been taking the corner too tight and it has been wearing down the road and stakes will be put back on the edge of the street. Martha also checked with Jeff regarding a culvert for the burn pile road. We are waiting to hear back on this.
Dave Taylor has been doing a great job on the entrance cleanup.
Marilyn Hopper pointed out that there are 2 pine trees that have died by the sewer. Discussion followed regarding stump removal and tree replacement. Dave Taylor will check in with USDA and some other organizations for recommendations.
The Annual Yard Sale date is set for Saturday, May 10th. Large item pick up for Waste Management customers will be Tuesday, March 13th.
The Annual fall picnic date is set for Sunday, September 28th at 3:30pm.
The meeting was adjourned at 7:49 pm on a motion by Bob Northcutt, seconded by Marilyn Hopper.
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website:
Facebook: http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of February 16, 2014
206 Woodchuck Lane – Nick and Liz Knowles
Present at the Meeting: President Martha Larson, Treasurer Irina Andreeva, Secretary Andrea Ratermann, Area 1 Rep Bob Northcutt, Area 2 Rep Sarah Williams, Area 3 Rep Lori Szabo, Area 4 Rep Steve Knowles, Area 8 Rep Nick Knowles
Absent – Area 5 Rep Marilyn Hopper, Area 7 Rep Dave Taylor, Area 6 Rep
Meeting to Order was called by Nick Knowles at 7:05.
A motion to approve the January minutes with the amendment that Mark Larson was not in attendance was made by Nick Knowles, seconded by Sarah Williams. The motion passed.
President Martha Larson –
Thank you to Nick Knowles for serving as board president. He did a great job and served for an additional year. Martha welcomes new members Irina Andreeva - Treasurer, Steve Knowles - Area 4 rep, and Nick Knowles - Area 8 Rep.
Treasurer Report – Irina Andreeva
By end of January 64 households have paid dues.
Normal expenses: $11.88 Ameren
Balance of: 7041.70
Treasurer’s report attached.
Treasurer’s report was approved on a motion by Steve Knowles seconded by Lori Szabo.
Sewer Committee Report - Nick Knowles
Dave says it is hard to tell if there are any issues at this time due to the weather but it seems like everything is fine.
All but one household paid 2013 sewer fees.
Sewer Report attached.
Sewer’s report was approved on a motion Sarah Williams by seconded by Irina Andreeva.
Burn Pile Committee – Steve Knowles
Steve reports it has been difficult to get to the burn pile due to the snow. No report at this time but as the weather improves he will be down to look at it. Steve notes that Bob Northcutt also does a great job checking on the area. Rock left over from road improvements last year will be distributed along the road when weather permits.
BURN PILE RULES:
The burn pile is located on the unpaved road at the end of Fawn Ridge. Proceed down Fawn Ridge to the end of the street and you will see an unpaved road. Drive slowly down
the unpaved road as it is very rough and uneven. Drive until you see a brush pile in the clearing to the left. Be careful, the road ends in the river. If you hit water you have
gone too far!
ONLY trees, shrubs, leaves, and other wood products should be placed on the burn pile. Stack brush up, not out flat. Do not place material near the road. The pile burns best
when it is stacked high.
NO PLASTIC CONTAINERS
NO GARBAGE BAGS
NO GLASS
NO HARDWARE/CONSTRUCTION DEBRIS, SUCH AS DOOR KNOBS, HINGES, OR METAL OF ANY KIND
Construction waste (boards ex) should not be put in the burn pile because they may contain nails, staples, etc. or covered/treated by chemicals (ex: paint or treated lumber).
Please do NOT put trash bags in the burn pile
The burn pile committee report was approved on a motion by Nick Knowles, seconded by Irina Andreeva.
Old Business:
Reminder - any interest in Jackson Disposal is per individual household. If you have questions please contact Waste Management or Jackson Disposal for more information regarding services and pricing.
Common area legal boundaries –
We are looking into the past records/minutes to clarify these boundaries. Again, we are looking to clarify the boundaries in the entrance of Meadowbrook to see where our cleanup efforts need to be centered. We started looking at this when we were discussing hiring help to do the spring cleanup days and information regarding liability.
We are looking for officers for 2014.
President-Elect –
Area 6 Rep – (term ends in 2013)
New Business:
Meetings are scheduled for the following:
March 10th - Steve Knowles - 401 Meadow Drive
April 14th – Marilyn Hopper – 561 Meadow Drive
May 12th – Lori Szabo – 142 Fawn Ridge
June – No meeting
July – No meeting
August 11th – Andrea Ratermann – 224 Woodchuck Lane
September 8th – Irina Andreeva – 200 Woodchuck
October 13th – Sarah Williams – 143 Doe Run
November 10th – Martha Larson – 106 Woodchuck
December 8th – Dave Taylor – 121 Dove Ave
January 11th – Emmet Chalmer’s Fire Station
The Annual Yard Sale date is tentatively set for Saturday, May 10th.
The Annual fall picnic date is tentatively set for Sunday, September 28th at 3:30pm.
A donation to the Emmet Chalmers Fire Department of $300 was discussed. A motion to increase the donation from $300 to $350 was made by Nick Knowles, seconded by Bob Northcutt. The motion was approved without opposition.
The meeting was adjourned at 8:00 pm on a motion by Lori Szabo, seconded by Steve Knowles.
Meadowbrook Community Association Annual Meeting
Emmett Chalmers Fire Station
January 12, 2014
THE EMMET CHALMERS FIRE PROTECTION DISTRICT
PLEASE RENEW YOUR MEMBERSHIP
SEND A CHECK FOR $40.00 TO:
TREASURER MARTHA LARSON
106 WOODCHUCK LANE
Present at the Meeting: President Nick Knowles, Secretary Andrea Ratermann, Area 1 Rep Bob Northcutt, Area 2 Rep Sarah Williams, Area 3 Rep Lori Szabo, Area 5 Rep Marilyn Hopper, Area 7 Rep Dave Taylor, Area 8 Rep Mark Larson
Absent – Treasurer Martha Larson, Area 4 Rep Mike Brown, Area 6 Rep Jason Cale
Residents present – Jeff Wayland, Deb Taylor,
Members Present: Skip Skripps, Te & Peggy Ma, Irina Andreeva, Tim Mealiff, Steve Knowles, Jeff, Wayland, Bill Cupples,
Proxies Submitted For: Marcia and Hans Moll, Rich and Pam Moreno, Bill Burton, Judy Baars and Larry Zigler, Rick and Monica Iverson, Jack Schoonover, Rodney Fink, and Jason and Lynnette Cale
Quorum was met with 21 households represented.
Meeting to Order
President Nick Knowles called the meeting to order at 7:04pm. Copies of the minutes of the Annual Meeting of January 13, 2013 were distributed to the members present so a reading of the minutes was waived. On a motion by Bob Northcutt, seconded by Irina Andreeva, were unanimously approved.
Financial Reports
Sewer Committee: The 2013 Annual Financial Report was presented by Deb Taylor
The beginning balance for 2013 was $1857.72.
Ending balance 6009.75.
The two CD’s have a balance of $14,642.81
There is a large balance at the end of the year and this can be transferred to one of the CD’s in March.
Sludge bugs are an annual expense and we have been using them for the last 5-6 years. Their purpose is to eat the sludge and cut down on odor.
The 2014 Sewer budget was presented by Dave Taylor.
A motion to approve the 2013 Sewer budget was made by Sarah Williams, seconded by Steve Knowles.
MCA Treasurer’s Report: Nick Knowles, presented the 2013 Report for Martha Larson and 2014 Budget. 105 houses paid their dues this year. Administrative costs were incurred for postage/paper for dues reminders.
Reimbursements were made for the fall picnic and the yard sale.
Expenses for 2014 should be similar to 2013
The ending balance for 2013 is 4493.58
The Treasurer’s report was approved on a motion by Darrell Ratermann, seconded by Steve Knowles.
Luminaries: Luminaries were not placed this year. This was a tough decision for the board but there has been a decline in the last few years of residents who have placed luminaries and members who have helped to light the luminaries on Christmas Eve and Christmas Day.
Recreation Committee: The annual yard sale went well. We ended up with two weekends due to an advertising error with the paper. We will be setting the date for the 2014 yard sale soon.
We had a fall picnic in September with the Children’s parade with a cook out that followed. There was a great turnout of about 40-50 residents and many were out until dark. A big thank you to Emmet Chalmer’s fire station for leading the parade again!
The swing sets were removed this August due to safety and liability. They were inspected and the equipment was deemed unsafe.
Beautification Award:
The 2013 Beautification Award was given to the Paul and Dawn Sweet.
.
Clean-up Days:
Spring Clean up days will not be held this year. Dave Taylor has agreed to clean up the areas with his mowing contract.
Burn Pile Committee
A HUGE thank you to Steve Knowles and Bob Northcutt for all the work that has been done with the burn pile. Steve reports checking on the burn pile once a week and that it has been well maintained. The burn pile is used by many residents. It is always full. The biggest item that causes smoke is wet packed leaves. As long as garbage and construction materials remain out of the burn pile we can continue to operate. Next spring we will probably need some more rock spread on the road. Please remember that only the members of the burn pile committee are allowed to burn the burn pile.
The burn pile is located on the unpaved road at the end of Fawn Ridge. Proceed down Fawn Ridge to the end
of the street and you will see an unpaved road. Drive slowly down the unpaved road as it is very rough and uneven. Drive until you see a brush pile in the clearing to the left.
Be careful, the road ends in the river. If you hit water you have gone too far!
ONLY trees, shrubs, leaves, and other wood products should be placed on the burn pile. Stack brush up, not out flat. Do not place material near the road. The pile burns best
when it is stacked high.
NO PLASTIC CONTAINERS
NO GARBAGE BAGS
NO GLASS
NO HARDWARE/CONSTRUCTION DEBRIS, SUCH AS DOOR KNOBS, HINGES, OR METAL OF ANY KIND
Construction waste (boards ex) should not be put in the burn pile because they may contain nails, staples, etc. or covered/treated by chemicals (ex: paint or treated lumber).
Please do NOT put trash bags in the burn pile
NEW BUSINESS –
Information was distributed from Jackson Disposal. We have provided this information because there have been residents who have expressed dissatisfaction with Waste Management services. They presented 2 options for the association. These prices reflect the entire community accepting their services. The bylaws of the association do not allow the board to form a contract for the community. If you are interested in the services contact Andrea Ratermann at akidr2@gmail.com and she can connect you to other members of the community who are also interested in changing services.
Nominating Committee – We still need a community member to be the 2014 President Elect and an area 6 rep.
President: Martha Larson
President-Elect –
Past President – Nick Knowles
Secretary – Andrea Ratermann
Treasurer – Irina Andreeva
Area 4 Rep – Steve Knowles
Area 6 Rep – (term ends in 2016)
Area 8 Rep – Nick Knowles (term ends in 2015)
Mark Larson has resigned as Area 8 rep and Nick Knowles has volunteered to fill in as Area 8 Rep.
Returning Members:
Area 1 Rep – Bob Northcutt(term ends in 2015)
Area 2 Rep – Sarah Williams (term ends 2014)
Area 3 Rep – Lori Szabo (term ends 2014)
Area 5 Rep – Marilyn Hopper (term ends 2014)
Area 7 Rep – Dave Taylor (term ends in 2015)
On a motion by Dr. Iverson, seconded by Jeff Wayland, the slate of nominees was unanimously elected.
Emmet-Chalmers: www.ECFPD.org Jeff Wayland
Recoded setting year – 3 ½ feet of water, we were temporary located on Pierce street for almost 6 months. Service was not interrupted.
Many volunteer hours went into repairing the fire house.
Record #2 - Calls were up to 70. Most are medical calls and medical assists but we are seeing house fires as well.
Local numbers for volunteers are down to about 6 or 7. We have a number of college volunteers due to the new fire science major at WIU, but during breaks and holidays. We are always looking for volunteers for any area of help.
Dr. Iverson shared a story about the response and professionalism of Emmet Chalmers to a call at his house. He was very impressed.
Record #3 – Pancake breakfast – had over 500 people served.
The Santa run was successful again this year. There were a couple of other community events that were going on at the same time but we had a good turnout.
President’s Wrap-Up – The February meeting will be February 10th at Nick Knowles residence. The rest of the meetings will be set at that time.
Nick Knowles applauds residents for working with neighbors and settling neighborly disputes. He reminds everyone that this is a community and we need to have more of a commodore as a neighborhood. We always need people to get involved.
We have several young families moving into the neighborhood and many walkers and children playing. Please watch your speed!
The meeting was adjourned at 7:55 p.m on a motion by Richard Iverson, seconded by Irina Andreeva.
Andrea Ratermann
Secretary