Meeting Minutes 2024
MEADOWBROOK COMMUNITY ASSOCIATION BOARD MEETING
November 4, 2024, 7:00 PM
RATERMANN RESIDENCE
PRESENT: PRESIDENT- DRUE CALVERT, MARCIA LEFANTE, ANDREA RATERMANN SARAH WILLIAMS, LORA CALVERT, MARK MCCAW
ABSENT: MARILYN HOPPER, DAVID AND DEBBIE TAYLOR, ANGIE ACKERS, KELLY GRADERT
CALL TO ORDER 7:03PM
MINUTES WERE REVIEWED. APPROVED BY SARAH WILLIAMS. SECOND MARCIA LEFANTE
OCTOBER FINANCIAL REPORTS FOR ASSOCIATION AND SEWER WERE REVIEWED. APPROVED SARAH WILLIAMS, SECOND LORA CALVERT. SPECIAL ASSESSMENT FINANCES WERE REVIEWED.
SEWER REPORT -
DAVID REPORTED THAT THE ENGINEER STILL HASN’T HEARD FROM THE STATE.
NO OTHER UPDATES ON THE SEWER AT THIS TIME
BURN PILE BY DAVID TAYLOR.
READY TO BURN BUT WILL NOT UNTIL IT IS NOT SO DRY. LOOKS GOOD
AGAIN ,CONTACT DAVID TAYLOR IF YOU SEE SOMEONE DUMPING.
OLD BUSINESS
THE HALLOWEEN DAYTIME TRICK OR TREAT WAS WELL ATTENDED. WE WILL CONTINUE THIS NEXT YEAR! DISCUSSION WAS HAD ABOUT THE POSSIBILITY OF COMBINING THE ANNUAL PICNIC WITH THE HALLOWEEN EVENT.
NEW BUSINESS
WE NEED NEW PEOPLE ON THE BOARD! WE WILL HAVE SEVERAL BOARD MEMBERS OPENINGS STARTING IN JANUARY!
WE WILL BE DOING LUMINARIES AGAIN! MORE INFORMATION ABOUT LUMINARIES WILL BE SENT OUT IN EARLY DECEMBER!
MEETING ADJOURNED AT 7:38 ON A MOTION BY MARK MCCAW, SECONDED BY MARCIA LEFANTE
NEXT MEETING ON MONDAY DECEMBER 2, 7PM AT THE TAYLOR RESIDENCE
MEADOWBROOK SPECIAL MEETING
EPA SEWER LAGOON UPDATE
OCTOBER 13, 2024 7:00PM
EMMET/CHALMERS FIRE HOUSE
Meadowbrook officers present: President Drue Calver, Past President David Taylor, Treasurer Debbie Taylor, Lora Calvert, Marcia LeFante, Kelly Gradert, Mark McCaw, Sarah Williams, Angie Ackers
Absent: Secretary Andrea Ratermann, Marilyn Hopper.
List of residents present will be attached.
Call to order at 6:02pm.
David Taylor discussed all the aspects to what the EPA is requiring us to do. The handouts are attached. The EPA is requiring us to change the aeration lagoon system. We have been asked to keep to a schedule, and we have stuck to that schedule. The engineer plan was explained. We are being required to change the aeration system from course bubble to fine bubbles.
A question was asked if this bid was the only one available, it was answered that the engineer put the system out for bids and what we received was the lowest.
A question was asked what will happen if the system is not installed, what will be the consequences. We would be fined by the EPA, we do not want that to happen.
A question was asked if there is a timeline as to when it will be implemented. Right now the state is behind. Currently it is to be completed by December 31, 2024, however, the plan has not been approved yet.
A question was asked what the system is like now and what the change would be. Was explained that the change would be to the air bubbles, breaking down the chemicals.
A question was asked about how the electricity would possible be lowered. It would have to do with the compressor that will be used. They will be more efficient.
A concern was voiced about the problem that some residents have been having with the tree roots in their sewer pipes. It was explained that yes we are aware that our main lines are very old, but there have not been any problems with the main lines, all the problems have been with tree roots in the residents lines, We are aware of a couple of trouble spots that when/if we get some money ahead these spots will be addressed.
A question was asked if we remove the duckweed will that improve the chemical levels. It will but the EPA will not just take the removal of the duckweed, we have to change the aeration system.
A question was brought up about would the annexation of Georgetown, would that help us? Not it will not, the city did not take over the maintenance of the sewer system. They will help them write a grant, but the residents will then be charged to pay for that grant.
A question was asked if there are any grants available. The answer is since we are not a municipality we do not have access to grants
A question was ask about grass carp. They do eat the duckweed. Yes we can get grass carp but they are expensive.
Financial situation.
The cost of the equipment is over $83,000 and then the labor cost, we estimate will be $20,000, plus we have already paid the engineer, $17,000. The board is looking at a special assessment of $1300 from each household. If the household is unable to pay the full $1300, you may pay in four payment of $325 plus interest. We would like to get as much money up front as possible, then the Association will take out a line of credit for $100,000 or less depending on how much prior money we receive. With the line of credit, we will write checks as we go, then pay interest on that until the construction is complete, then it turns into a five year loan. A motion was made to approve the $1300 special assessment, Craig Bishop, second by Robert Quesal.
Motion approved, by 28 yes votes An invoice will be sent out next week for payment submission on November 13. Motion to adjourn Angie Ackers second Mark Larson, 7:05pm.
MEADOWBROOK COMMUNITY ASSOCIATION BOARD MEETING
OCTOBER 7, 2024, 7:00 PM
TAYLOR RESIDENCE
PRESENT: PRESIDENT- DRUE CALVERT, LORA CALVERT, MARILYN HOPPER, MARCIA HOPPER, SARAH WILLIAMS, DAVID AND DEBBIE TAYLOR, ANGIE ACKERS, KELLY GRADERT ABSENT: ANDREA RATERMANN AND MARK MCCAW
CALL TO ORDER 7:04PM MINUTES WERE REVIEWED. APPROVED BY KELLY GRADERT, SECOND MARILYN HOPPER.
FINANCIAL REPORTS FOR ASSOCIATION AND SEWER WRE REVIEWED. APPROVED SARAH WILLIAMS, SECOND ANGIE ACKERS.
BURN PILE BY DAVID TAYLOR. READY TO BURN BUT WILL NOT UNTIL IT IS NOT SO DRY. LOOKS GOOD AGAIN ,CONTACT DAVID TAYLOR IF YOU SEE SOMEONE DUMPING.
OLD BUSINESS PICNIC- VERY FEW PEOPLE ATTENDED. WILL NEED TO ADDRESS WETHER WE WANT TO CONTINUE THIS EVENT. WILL PUT THIS ON THE AGENDA TO DISCUSS AT THE ANNUAL MEETING.
NEW BUSINESS HALLOWEEN ACTIVITY WILL BE ON OCTOBER 27, FROM 2-4 PM. SIT AT THE END OF YOUR DRIVEWAY AND PASS OUT CANDY TO TRICK OR TREATERS. FLYERS WILL BE SENT OUT IN THE NEXT WEEK. MEETING ON SUNDAY OCTOBER 13, 6PM. WE HAVE NOT BEEN ABLE TO CONTACT THE ENGINEER TO SEE THE STATUS OF OUR PLAN THAT HAS BEEN SUBMITTED TO THE EPA. WE DISCUSSED HOW MUCH MONEY WE NEED TO COLLECT FROM ALL RESIDENTS FOR THE COMPLETTION OF THE WORK. IT WAS DECIDED TO GO WITH A FEE FOR THE SEWER WORK OF $1300 FOR TWO YEARS. IF NOT PAID UP FRONT, BY NOVEMBER 13, CAN BE PAID IN FOUR $325 PAYMENTS PLUS INTEREST, TWICE A YEAR JANUARY AND JULY. IF THE RESIDENT REFUSES TO PAY, WE WILL BE FORCED TO PLACE A MECHANICS LEIN. DEBBIE WILL CHECK WITH LAWYERS IN REGARDS TO LEGAL WORDING, IN BYLAWS.
MOTION TO ADJOURN MARCIA LEFANTE AND SARAH WILLIAMS, MEETING WAS ADJOURNED, 8:10PM.
MEADOWBROOK COMMUNITY ASSOCIATION BOARD MEETING September 9, 2024. 7:00PM Marilyn Hopper Residence
PRESENT: PRESIDENT-DRUE CALVERT, LORI CALVERT, VICE PRESIDENT DAVID TAYLOR, MARILYN HOPPER, ANGIE ACKERS, SARAH WILLIAMS, ANDREA RATERMANN, MARK MCCAW ABSENT: KELLY GRADERT, DEBBIE TAYLOR, MARCIA LEFANTE, RON WALKER
CALL TO ORDER 7:07PM MINUTES WERE REVIEWED. APPROVED BY MARILY HOPPER, SECOND David Taylor. FINANCIAL REPORTS FOR ASSOCIATION AND SEWER WERE REVIEWED. We had tree roots blocking the main line and had to have the line blown out. MOTION TO APPROVE BY Lora Calvert,, SECOND Sarah Williams.
BURN PILE BY DAVID TAYLOR. The pile hasn’t been burnt yet, but it has piled up. We are waiting for the ground to be not so dry. It looks good. NOTICE IF PEOPLE ARE DUMPING – PLEASE NOTIFY DAVE TAYLOR LANDSCAPE WASTE, BRUSH, LEAVES OK NO TIRES, NO BEDS, NO HOUSEHOLD WASTE, CARPETING.
Sewer Report: Dave talked to the engineer. We have not had our plan approved yet. He’s not sure when that will happen because many private sewers in the state of Illinois are in the same situation. We may have until next spring but we will continue to be updated. We have the plan for what we need to do, but it has to be approved first. Our biggest problem is the duckweed. They also are concerned about sludge. Dave talked to the people in Chicago with the supplies. They can freight items to us or we can pick them up. Lora reported the current interest rates that were quoted when she looked into financing. We need approval of the plan, then we can determine the actual cost and the amount of the loan needed. Then there will be an assessment per household to equal the amount of the loan. Lora has some examples of how the loan would work.
OLD BUSINESS The Meadowbrook picnic has been moved from September 22 to September 29th . Fliers were delivered to all households. Continue to watch for people and animals out enjoying the weather! If you are out walking, please follow the rules of the road for your safety and for traffic flow. Please wear bright colors/carry a flashlight at night. NEW BUSINESS Please be aware of your pets. There was a report of a dog loose that was aggressive towards walkers. Next meeting is October 7th at 7pm at Dave Taylor’s house. MOTION TO ADJOURN AT 7:36PM, MOTION BY Angie Ackers, SECOND David Taylor.
MEADOWBROOK COMMUNITY ASSOCIATION BOARD MEETING JUNE 3, 2024. 7:00PM MARK MCCAW RESIDENCE
PRESENT: PRESIDENT-DRUE CALVERT, LORI CALVERT, MARK MCCAW, VICE PRESIDENT DAVID TAYLOR, DEBBIE TAYLOR, MARILYN HOPPER, MARCIA LEFANTE, RON WALKER. ABSENT: ANDREA RATERMAN, KELLY GRADERT, SARAH WILLIAMS, ANGIE ACKERS
CALL TO ORDER 7:04PM MINUTES WERE REVIEWED. APPROVED BY MARILY HOPPER, SECOND MARCIA LEFANTE.
FINANCIAL REPORTS FOR ASSOCIATION AND SEWER WERE REVIEWED. MOTION TO APPROVE BY MARK MCCAW, SECOND RON WALKER.
BURN PILE BY DAVID TAYLOR. THE PILE. HAS BEEN SPREAD OUT. PLEASE MAKE SURE WHEN YOU ARE TAKING TRIMMINGS TO THE PILE, PLEASE MAKE SURE YOU ARE PLACING THEM ON THE TOP OF THE PILE, DO NOT SPREAD IT OUT. NOTICE IF PEOPLE ARE DUMPING – PLEASE NOTIFY DAVE TAYLOR LANDSCAPE WASTE, BRUSH, LEAVES OK NO TIRES, NO BEDS, NO HOUSEHOLD WASTE, CARPETING.
OLD BUSINESS YARD SALE-HAS BEEN ADVERTISED IN THE COMMUNITY NEWS, AND THE YARD SIGN HAS BEEN PLACED AT THE ENTRANCE.
NEW BUSINESS PICNIC WILL BE SEPTEMBER 22. NEXT MEETING WILL BE SEPTEMBER 9, 7:00 PM AT MARILYN HOPPER, 561 MEADOW DR. MOTION TO ADJOURN AT 7:36PM, MOTION BY DAVID TAYLOR, SECOND MARCIA LEFANTE.
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website:
Facebook:
http://facebook.com/emmetchalmersfire
www.facebook.com/MeadowbrookCommunityAssociation
MINUTES
Meadowbrook Community Association
Marilyn Hopper Residence
May 6, 2024
Present at the Meeting: President Drue Calvert, Secretary Andrea Ratermann, Marilyn Hopper, Mark McCaw, Lora Calvert, Angie Ackers, Kelly Gradert, Ron Walker
Absent at the meeting: Vice President David Taylor, Treasurer Debbie Taylor, Sarah Williams, Marcia LeFante
Meeting called to order by Drue Calvert at 7:07 pm.
Minutes were reviewed. The minutes were approved on a motion by Kelly Gradert seconded by Mark McCaws.
Treasurer Report-Deb Taylor - Absent but submitted financial reports -
Sewer Financial Report
11 Households have not paid 2024 sewer fees, 1 household owes ½ of 2023 sewer fees and 1 household owes all of 2023 fees. 13 households have not yet paid association fees.
Association and sewer financial reports were reviewed. Motion to approve was made by Ron Walker, seconded by Angie Ackers.
Sewer Committee Report - Dave Taylor
Dave was absent for the meeting but said there was no new news. The testinc company has raised their fees by $15 per month.
Burn pile- Dave Taylor
The burn pile area is wet and muddy.
Please remember that the burn pile is for Meadowbrook resident use only. If you are using a landscape company, they need to understand the guidelines and the rules of the burn pile. They can take landscape brush and trim to the burn pile, but they cannot not add anything to the pile as it is burning. Please have the company contact Dave Taylor to get information on proper disposal of appropriate landscape waste.
NOTICE IF PEOPLE ARE DUMPING - Please notify Dave Taylor
Landscape waste, brush, leaves OK
No tires, no beds, no household waste, carpeting
Old Business:
Garage sale will be set for June 8.
Several large hornets nests have been seen around the area. Please use caution around them! If you need information for area exterminators that could assist with removal please reach out.
New Business:
The weather is nice and people are enjoying the outdoors! Please wear bright colors/use a flashlight when walking at night.
There has been a bobcat sighting in the neighborhood.
Meeting minutes will be available on the association website as they are approved.
Next meeting will be June 3 @ 7:00pm, at the McCaw residence.
Motion to adjourn at 7:28 pm, made by Angie Ackers, second by Marilyn Hopper.
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website:
Facebook:
http://facebook.com/emmetchalmersfire
www.facebook.com/MeadowbrookCommunityAssociation
MINUTES
Meadowbrook Community Association
The Calvert Residence
April 8, 2024
Present at the Meeting: President Drue Calvert, Vice President David Taylor, Treasurer Debbie
Taylor, Secretary Andrea Ratermann, Sarah Williams, Marilyn Hopper, Mark McCaw, Marcia LeFante, Lora Calvert, Angie Ackers
Absent at the meeting: Kelly Gradert, Ron Walker
Meeting called to order by Drue Calvert at 7:05pm.
Minutes were reviewed. The minutes were approved on a motion by Sarah Williams, seconded by Angie Ackers.
Treasurer Report-Deb Taylor -
Sewer Financial Report
13 Households have not paid sewer fees and 16 households have not yet paid association fees.
Association and sewer financial reports were reviewed. Motion to approve was made by Sarah
Williams, seconded by Ron Walker.
Sewer Committee Report - Dave Taylor
We received a bill for around $5000 from the engineer. Everything seems to be on schedule so far. We will not know the estimate yet for the work that needs done until they have finished making their plan. Monica Iverson made a motion to cash out the CD when it is due in April. Marcia LeFante seconded the motion. The motion passed. Deb Taylor will look to move the money from the CD to a money market. Dave purchased sludge bugs. The price on those remained the same as previous years.
Burn pile- Dave Taylor
Burn pile is very wet right now. Use caution if you go down to the area at this time.
Please remember that the burn pile is for Meadowbrook resident use only. If you are using a landscape company, they need to understand the guidelines and the rules of the burn pile. They can take landscape brush and trim to the burn pile, but they cannot not add anything to the pile as it is burning. Please have the company contact Dave Taylor to get information on proper disposal of appropriate landscape waste.
NOTICE IF PEOPLE ARE DUMPING - Please notify Dave Taylor
Landscape waste, brush, leaves OK
No tires, no beds, no household waste, carpeting
Old Business:
Emmet Chalmers sent a nice handwritten note thanking us for our donation of $500 given to them in January.
Garage sale will be set for June 8.
New Business:
The weather is nice and people are enjoying the outdoors! Please wear bright colors/use a flashlight when walking at night.
There has been a bobcat sighting in the neighborhood.
Meeting minutes will be available on the association website as they are approved.
Next meeting will be May 6, 7:00pm, at Marilyn Hopper’s house.
Motion to adjourn at 7:41pm, made by Angie Ackers, second by Dave Taylor.
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website:
Facebook:
http://facebook.com/emmetchalmersfire
www.facebook.com/MeadowbrookCommunityAssociation
MINUTES
Meadowbrook Community Association
Dave and Debbie Taylor Residence
February 5, 2024
Present at the Meeting: President Drue Calvert, Vice President David Taylor, Treasurer Debbie
Taylor, Sarah Williams, Marilyn Hopper, Ron Walker
Absent at the meeting: Andrea Ratermann, Kelly Gradert, Mark McCaw, Marcia LeFante
Meeting called to order by Drue Calvert at 7:07pm.
Minutes were reviewed, date for annual meeting should be changed to 2024. Motion to
approve was made by Marilyn Hopper, seconded by Sarah Wiilliam.
Treasurer Report-Deb Taylor - CD
Marcia LeFante made a motion to approve the treasurer report. Seconded by Drue Calvert. The motion passed.
Sewer Financial Report
Association and sewer financial reports were reviewed. Motion to approve was made by Sarah
Williams, seconded by Ron Walker.
Sewer Committee Report - Dave Taylor
We have received approval from the EPA for the engineers plan. David will wait to hear from
the engineer on when they have the plans ready, and then we will start working on the bidding
process. David hopes to be able to do most of the work. There will be some outside work
needing to be done for the new aeration process that is needed for the third cell. We are
hopeful that we will have the majority of the money to complete the process.
If we are lucky and have extra money, there are other things that need to be done, such as
replace some of the posts on the fence that surrounds the lagoons.
All other areas of the sewer system are working properly. There was a pipe on the back of the
lagoons that needed to be dug out, and repaired.
Burn pile- Dave Taylor
Burn pile is good.
Please remember that the burn pile is for Meadowbrook resident use only. If you are using a landscape company, they need to understand the guidelines and the rules of the burn pile. They can take landscape brush and trim to the burn pile, but they cannot not add anything to the pile as it is burning. Please have the company contact Dave Taylor to get information on proper disposal of appropriate landscape waste.
NOTICE IF PEOPLE ARE DUMPING - Please notify Dave Taylor
Landscape waste, brush, leaves OK
No tires, no beds, no household waste, carpeting
Old Business:
New Business:
Garage sale will be set for June 8.
Next meeting will be Marah 4, 7:00pm, at Drue Calverts, 606 Meadow Dr.
Motion to adjourn at 7:28pm, made by Marilyn Hopper, second by Ron Walker.
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website:
Facebook:
http://facebook.com/emmetchalmersfire
www.facebook.com/MeadowbrookCommunityAssociation
MINUTES
Meadowbrook Community Association
Emmet Chalmers Fire Department
January 7, 2024
Present at the Meeting: President David Taylor, Treasurer Debbie Taylor, Secretary Andrea Ratermann, Sarah Williams, Marcia LeFante, Kelly Gradert, Marilyn Hopper, Drue Calvert
Absent at the meeting: Ron Walker, Mark McCaw
Meeting Call to Order by Dave Taylor 6:23 pm.
Sarah Williams noted that there was a motion recorded in the December meetings from Ron Walker. He was marked as absent at the meeting. Marcia LeFante made the motion. December minutes were approved with the updated notation of the motion.
Treasurer Report-Deb Taylor - CD
Marcia LeFante made a motion to approve the treasurer report. Seconded by Drue Calvert. The motion passed.
Sewer Financial Report
Angie Ackers made a motion to approve the sewer financial report. Seconded by Ron Walker. The motion passed.
Sewer Committee Report - Dave Taylor
Things are progressing. The IEPA requested we sign a letter stating we accept what the engineers recommended. The engineers looked over the letter and stated we should sign it. We have to complete these steps or we look at large fines. The majority of the work needing to be done is fine bubble aeration.
Burn pile- Dave Taylor
The burn pile has been burnt. Dave Taylor, John Carden, and Mark McCaw went down and worked on the pile. Mark was able to use his tractor to move the piles around and make the pile manageable. Dave purchased $77 of diesel fuel.
Please remember that the burn pile is for Meadowbrook resident use only. If you are using a landscape company, they need to understand the guidelines and the rules of the burn pile. They can take landscape brush and trim to the burn pile, but they cannot not add anything to the pile as it is burning. Please have the company contact Dave Taylor to get information on proper disposal of appropriate landscape waste.
NOTICE IF PEOPLE ARE DUMPING - Please notify Dave Taylor
Landscape waste, brush, leaves OK
No tires, no beds, no household waste, carpeting
Old Business:
Luminaries were put out and looked beautiful. The battery operated candles worked well. They have been stored and will be used again next year!
Please watch for people out walking and riding their bikes! If you are walking please use caution - wear bright colors, use flashlights, walk facing oncoming traffic.
Emmet Chalmers is adding more volunteers! If you are interested in helping please contact Emmet Chalmers Fire
New Business:
Slate of Officers for 2024
President- Drue Calvert
Vice president- David Taylor
Secretary- Andrea Ratermann
Treasurer- Debbie Taylor
The February meeting will be Monday February 5th @ 7pm. The meeting will be held at the Taylor Residence.
Kelly Gradert made a motion to adjourn. Marilyn Hopper seconded the motion. Motion
passed. Meeting adjourned 6:35pm.
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website and Facebook Page:
www.facebook.com/MeadowbrookCommunityAssociation
Emmet-Chalmers Fire Protection District website and Facebook Page:
http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Annual Meeting of January 7, 2024
Emmet-Chalmers Fire Department
Present at the Meeting: President David Taylor, Treasurer Debbie Taylor, Secretary Andrea Ratermann, Sarah Williams, Marcia LeFante, Kelly Gradert, Marilyn Hopper, Drue Calvert, Beryl Brooks, Peggy Miller, Felix Chu, Donna and Bob Quesal, Garry Ackers, Jarred Dexter, John & Sharon McGrew, Lora Calvert, Jack and Mickie Keehan, Marcus and Renee Buker
Proxies were submitted for the following households:
Marilyn Hopper:
536 Meadow Drive - Monica Iverson
567 Meadow Drive - Judy Baars
Kelly Gradert
142 Fawn Ridge - Lori Szabo
806 Meadow Drive - Virginia Frankenburger
106 Fawn Ridge - Kristen Barclay
513 Meadow Drive - Jeff Hamer
Dave Taylor
706 Meadow Drive - Judy Sadler
130 Fawn Ridge - Sharon Nott
407 Meadow Drive - Jongho Lee
Debbie Taylor
207 Meadow Drive - Pearle Bradley
Angie Akers
815 Meadow Drive - Mirjana Rukavina
209 Woodchuck Lane - Beatriz Roman
Meeting was called to order by President Dave Taylor at 7:00pm.
A motion to bypass the reading of the minutes was made by Mickie Keehan, seconded by Marcia Lefante. The minutes are approved as presented.
The Meadowbrook Financial statement 2023 was presented by Debbie Taylor. A motion to approve the report was made by Sarah Williams and seconded by Donna Quesel. The motion passed.
The Meadowbrook Sewer Financial Report for 2023 was presented by Debbie Taylor. A motion to approve the report was made by Drue Calvert and seconded by Marcia Lefante. The motion passed.
The 2023-2024 Meadowbrook Annual budget was presented by Debbie Taylor. A motion to approve the budget was made by John McGrew, seconded by Sarah Williams. The motion passed.
The 2023-2024 Meadowbrook Sewer budget was presented by Debbie Taylor.
Discussion - Bob Quesel asked if we should budget more money for the engineer company. It is currently budgeted for $3000. A motion to approve the budget as presented was made by Garry Ackers, seconded by Bob Quesal. The motion passed.
Sewer Report: The state EPA has been cracking down on all small and large violations in private sewer lagoons. We were doing well until the summer. In late summer the association received a letter from the EPA stating a problem noted in the January and February tests. The operator from Test Inc. was contacted and he stated many private sewer operators have been receiving letters regarding violations. Test Inc. recommended the association contact an engineer. Dave contacted Bruner, Cooper, and Zuck Engineers. They are our liaison with the state of Illinois. The engineer wrote a letter and sent it to the state. The state returned a letter. Dave took the letter to the engineer and the engineer recommended signing the letter. We have to change the coarse bubble aeration to fine bubble aeration. We have the blowers. We will need to get a weighted water line and fine bubble diffusers to aerate the sewer lagoons. The first lagoon, second lagoon, and possibly the 3rd lagoon need done. We do not have lines to the third lagoon so we will likely need to run lines and electrical to the 3rd lagoon. If this does not work, we may need to cover the lagoon. This is due to the duckweed that grows in the lagoon. The plan is to spray the duckweed this year and put the fine bubble aeration in place. The engineer will do the bid (state of Illinois requirements). Dave has run the lines before and hopes he can do some of the labor to help reduce costs. Garry Ackers noted that duckweed is a problem on the golf courses too and asked if we have checked with the area golf courses to see if they have been successful spraying the duckweed. Dave noted that due to the sewer we have to be careful what we use to treat the duckweed.
The timeline to have an engineering firm design a new aeration system is February 29,2024.
The deadline to submit an application to IEPA to obtain construction permit for new aeration systems is March 31, 2024.
The deadline to obtain bids for aeration equipment is May 31, 2024.
The deadline to procure aeration equipment and prepare for installation on site is November 30, 2024.
The deadline for installation and startup of aeration equipment is December 31, 2024.
The deadline for compliance with the effluent limitations of NPDES Permit No. ILG551029 is January 31, 2025.
Marilyn Hopper asked what the 3rd lagoon does. Dave stated the 3rd lagoon is a finishing lagoon. It draws out anything the 1st or 2nd lagoon does not get out.
Jarred Dexter asked what the total cost will be. Dave stated we don’t know. The engineer design did not have a final cost/estimate.
Due to this process, we will be increasing the sewer fees to $270 for the year. The association is asking each household to pay the full $270 in one payment if possible. Bob Quesal noted that maybe we could put a note on the sewer invoice that additional donations would be appreciated. Dave believes and hopes this raise in fees will be enough to cover the expense of getting back into compliance with the IEPA. Sarah Williams asked if we need approval from the state regarding what we can spray for the duckweed. Dave states yes - we do need approval. Greg Fulkerson with Test Inc. will let us know what we can use.
Solar panels at the sewer lagoon have been tabled at this time because of all the activities needed to be completed for the IEPA compliance.
Old Business:
The burn pile is in good condition. Thank you to Dave Taylor, Mark McCaw, and John Carden for getting the burn pile burnt. It was huge! Mark McCaw brought his tractor and Dave purchased about $77 of diesel fuel to help with the burn.
The annual garage sale went well. The annual Garage Sale will be held in June in 2024. A confirmed date will be decided soon!
The fall picnic was well attended. The annual fall picnic will be held again in September 2024.
The Meadowbrook Halloween Trick or Treat was a success. It was a bit rainy this year but still well attended. This will continue in 2024.
Luminaries were beautiful again this year. This year we used battery operated candles that were on timers. Dave and Debbie Taylor put out the jugs and candles. They came on and shut off each day and worked out very well.
We did not get enough yes votes to move forward with solar lights. We needed 6 more yes votes for this to be approved.
New Business:
Donna Quesal stated that Dave Taylor does so much for the community association and asked if he is training anyone to help him with all activities he takes care of in the neighborhood. He stated Mark McCaw assists with activities and he will find someone to pass on information.
David Estes, Fire Chief gave a report about the activities of the Emmet Chalmers Fire Department. He appreciates the support from Meadowbrook. He states the year has been pretty typical this year. They held their annual pancake breakfast in November. They held the Santa Claus food drive. They participated in a shop with a cop. They led a parade for the Meadowbrook annual picnic. They are looking for volunteers (18 and older)- they meet on the 1st, 3rd, and 4th Tuesdays of the month. Skipp Scripps noted the tax referendum did pass and thanked everyone for helping with that. They are moving forward with some anticipated big purchases.
Donation to Emmet/Chalmers Fire Department will again be $500. David Estes, Fire
Slate of Officers for 2024
President- Drue Calvert
Vice president- David Taylor
Secretary- Andrea Ratermann
Treasurer- Debbie Taylor
Area 6 Rep - Lora Calvert
A motion was made to approve the slate of officers and area reps by Skipp Scripps. The motion was seconded by Kelly Gradert. The motion passed.
Marcia LeFante wanted to recognize how much work Dave has done for the association as president. A round of applause with
Jack and Mickie Keehan introduced themselves as new neighbors. Marcus and Renee Buker also introduced themselves as new to the neighborhood.
If you are not receiving minutes by email and would like them, please contact Andrea Ratermann at MCAinfo
Neighborhood reminders:
Please keep all pets on leashes. If you are walking please use caution - walk on the side of the street facing oncoming traffic and wear reflective clothing and/or carry a flashlight in the dark.
Sarah Williams made a motion to adjourn. The motion was seconded by Drue Calvert The motion passed. The meeting adjourned at 8:31pm.
Meeting Minutes 2019
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website:
www.meadowbrook.jimdo.com
http://edfpd.org
Facebook: http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of February 10, 2019
Home of Debbie and Dave Taylor
Preset at the Meeting: President David Taylor, Treasurer Deb Taylor, Secretary Brandon Colley, Mark McCaw, and Sarah Williams
Association Treasurer report - Debbie Taylor
All in good shape
Approval motioned by Sarah WIlliams, seconded by Brandon Colley
Sewer Finance report - Debbie Taylor
All but 3 homes have paid sewer bill
Approval motioned by Mark McCaw, seconded by Brandon Colley
Sewer Committee Report - David Taylor
Please remember to flush only toilet paper and waste. Even flushable wipes should not go into the sewer.
Approval motioned by Brandon Colley, seconded by Mark McCaw
Old Business:
The backstop has been finished.
We are still looking for a basketball hoop if anyone finds one for a decent price please let us know.
New Business:
The Meadowbrook brochure that was discussed in the annual meeting can be found here:
https://drive.google.com/open?id=1kVLIqPg0zhlsfHzNlVgCvecT8k-2zSa7
It will also be put on Facebook and our website.
The committee will focus on releasing an updated phone book this year. More to come later.
We will be requesting the township fix the potholes in the subdivision.
Preliminary dates for the following events have been set:
Large Trash Pickup (Waste Management Only) - May 14
Picnic - September 29
Yard Sale - June 8
Move to adjourn meeting by Debbie Taylor, seconded by Mark McCaw.
Next meeting will be March 10 , at 6pm at the home of the McCaws
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website:
www.meadowbrook.jimdo.com
http://edfpd.org
Facebook: http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of February 10, 2019
Home of Debbie and Dave Taylor
Preset at the Meeting: President David Taylor, Treasurer Deb Taylor, Secretary Brandon Colley, Mark McCaw, and Sarah Williams
Association Treasurer report - Debbie Taylor
All in good shape
Approval motioned by Sarah WIlliams, seconded by Brandon Colley
Sewer Finance report - Debbie Taylor
All but 3 homes have paid sewer bill
Approval motioned by Mark McCaw, seconded by Brandon Colley
Sewer Committee Report - David Taylor
Please remember to flush only toilet paper and waste. Even flushable wipes should not go into the sewer.
Approval motioned by Brandon Colley, seconded by Mark McCaw
Old Business:
The backstop has been finished.
We are still looking for a basketball hoop if anyone finds one for a decent price please let us know.
New Business:
The Meadowbrook brochure that was discussed in the annual meeting can be found here:
https://drive.google.com/open?id=1kVLIqPg0zhlsfHzNlVgCvecT8k-2zSa7
It will also be put on Facebook and our website.
The committee will focus on releasing an updated phone book this year. More to come later.
We will be requesting the township fix the potholes in the subdivision.
Preliminary dates for the following events have been set:
Large Trash Pickup (Waste Management Only) - May 14
Picnic - September 29
Yard Sale - June 8
Move to adjourn meeting by Debbie Taylor, seconded by Mark McCaw.
Next meeting will be March 10 , at 6pm at the home of the McCaws
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website:
www.meadowbrook.jimdo.com
http://edfpd.org
Facebook: http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Annual Meeting
Meeting of January 13, 2019
Emmet Chalmers Fire Dept
Preset at the Meeting: <David or Deb Taylor, please add attendance from sign in sheet>
Meeting called to order at 7:03pm by David Taylor
Approval of last years annual meeting motioned by Deb Taylor, seconded by Mark McCaw
Association Treasurer report - Debbie Taylor
Ending checking balance: 4674.45
Ending savings balance: 946.55
Approval motioned by Keith Ingle, seconded by Marilynn Hopper
Sewer Committee Report - David Taylor
Ending checking Balance: 5272.85
Ending CD Balance: 5553.65
We heard an explanation of sewer problems regarding blocked lines including a purposely located rock and net.
The sewer lagoon fencing is in poor shape and is in need of replacing in the next few years.
A motion to increase maintenance costs paid to David for his time was declined by David.
We are still working with judicial department on a residence refusing to pay sewer dues for the last several years.
Approval motioned by Sarah Williams, seconded by Keith Ingle
Proposed budget report for 2019 - Debbie Taylor
Proposed expenses: 3935
Proposed sewer budget: 9553.65 in CD; 6262.85 in checking
Approval motioned by Keith Ingle, Seconded by Tim Mealiff
Emmet Chalmers report - Dave Estes
65 calls this year, mostly medical.
New breathing apparatus for firefighters were purchased. The previous units were end of life after 15 years. The approximate cost was $65,000
The next major expense will be a backup generator.
They are always looking for volunteers. There are currently no volunteers from the Meadowbrook or Georgetown areas.
A motion was made to increase annual donation paid to Emmet Chalmers from $400, to $500. Made by Marilyn Hopper, seconded by Marcia LeFonte
The board will be working on updating the directory and phone book next year.
The board will be discussing concerns regarding the snow plow service.
The board will be working to evaluate methods for online voting in future annual meetings.
As a reminder, we have paid significant expenses this year due to the toilet flushing of un-approved items. Please only dispose of toilet paper products.
Move to adjourn meeting by Keith Ingle, seconded by Mark Larson
Thanks to all who attended and those who filled out proxy voting forms.
Meeting Minutes 2018
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website:
www.meadowbrook.jimdo.com
http://edfpd.org
Facebook: http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of January 13, 2019
Emmet Chalmers Fire Dept
Preset at the Meeting: President David Taylor, Treasurer Deb Taylor, Secretary Brandon Colley, Mark McCaw, Sarah Williams, and Marcia LeFante
Association Treasurer report - Debbie Taylor
All in good shape
Approval motioned by Sarah WIlliams, seconded by Marcia LeFante
Sewer Committee Report - David Taylor
All in good shape
Approval motioned by Brandon Colley, seconded by Mark McCaw
Old Business:
NA
New Business:
Looking for a gently used or cheap basketball hoop for playground area.
Move to adjourn meeting by Brandon Colley, seconded by Mark McCaw
Next meeting will be February 10, at 6pm at the home of the Taylors (NOTE TIME CHANGE)
March meeting will be at the home of the McCaws
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website:
Facebook: http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of December 10, 2018
Home of David Taylor
Preset at the Meeting: Treasurer Deb Taylor, Mark McCaw, Sarah Williams, Marcia LeFante, and Jason Covert.
Absent- Bob Northcutt, Nick Knowles, and Brandon Colley
Meeting Call to Order by Deb Taylor at 7:01 pm
Motion to approve the November meeting minutes was made by Jason Covert and seconded by Sarah Williams. The motion passed.
Association Treasurer report-Debbie Taylor
Balance in checking account-$5555.07. Savings balance $947.51.
Sewer checking account balance- $7183.14. Reserve Certificate balance- $5550.19.
Should be able to move some money from the checking account, back into the certificates when the certificate comes due.
November Treasurer reports were approved on a motion by Sarah Williams, seconded by Jason Covert.
Sewer Committee Report-Deb Taylor
Still need to submit bills for repair of pump house at lagoons.
Continued maintenance is necessary to keep everything working and prevent having to make major repairs. Everything else seems to be working.
Old Business:
Fencing donated by Bob Northcutt has been delivered to the baseball field area.
New Business:
Slate of officers for 2019 will be:
President- David Taylor
Secretary- Brandon Colley
Treasurer- Deb Taylor
Area Reps are
Bob Northcutt
Sarah Williams
Jason Covert
Marcia LeFante
Mark McCaw
Nick Knowles
We are still short two area representatives. You do not have to be from the areas to fill the spots, we are taking at large nominations. If you are interested in filling one of these positions, please let one of the officers or an area representative know.
Please remember to keep pets close when they are outside. Please respect neighbors and do not let pets run through yards and please remember to pick up after your pet. Remember that not all people are pet lovers. Continue to work with neighbors to resolve disputes.
The annual meeting will be held on Sunday January 13, 2019 at the Emmet Chalmers Fire Station. There will be a short board meeting staring at 6:15pm and then the annual meeting will be at 7:00 pm.
Please find a voting proxy attached. If you are unable to attend the meeting, please sign the proxy and return it to one of the officers or an area rep., so that we will be sure to have a voting quorum for the meeting.
Move to adjourn meeting by Jason Covert, second Sarah Williams.
Meeting adjourned at 7:32pm
Motion to adjourn meeting by Holly Clauson, seconded by Sarah Williams. 7:35p.m.
NOVEMBER 2018
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website and Facebook Page:
www.meadowbrook.jimdo.com
www.facebook.com/MeadowbrookCommunityAssociation
Emmet-Chalmers Fire Protection District website and Facebook Page:
www.ecfpd.org/
http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of November 4 , 2018
Home of Mark McCaw
Present at meeting: President Dave Taylor, Secretary Marcia Lefonte, Area 1 Rep Bob Northcutt, Area 4 Rep Mark McCaw, Area 5 Rep Jason Covert, Area 8 Rep Nick Knowles and Tech Guy Brandon Colley
Meeting was called to order by President Dave Taylor
Motion to approve September minutes was made by Nick Knowles, seconded by Bob Northcutt (No October meeting was held)
Treasurer's report: Balance is looking good. Approval by Bob Northcutt, seconded by Brandon Colley
Sewer finance report: A few still have yet to pay 2nd half of dues but balance is good. There will be a few small expenses to be paid. Approval by Bob Northcutt, seconded by Mark McCaw
Sewer report: Please remember to only flush waste and toilet paper. Approval by Mark McCaw, seconded by Brandon Colley
Old Business:
Annual Meadowbrook Picnic was well attended with good feedback.
Remember to keep dogs on a leash and clean up after them.
Be aware of food left out, the trash pandas (racoons) will eat cat food or anything else left out.
New Business:
The committee is looking for new members. We are lacking area reps but also open to ANY new membership.
Finishing the new backstop, not to exceed $1,000, was approved by Mark McCaw, seconded by Jason Covert. - Bob Northcutt graciously offered to donate chain link
Emmet Chalmers pancake breakfast - Novermber 10
Renew Dave Taylor mowing for next year was approved by Nick Knowles, seconded by Marcia Lefonte
The December meeting will be held at the home of Dave and Deb Taylor on Sunday, December 9 at 6:00pm.
Motion to adjourn was made by Brandon Colley , seconded by Nick Knowles
SEPTEMBER 2018
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website and Facebook Page:
www.meadowbrook.jimdo.com
www.facebook.com/MeadowbrookCommunityAssociation
Emmet-Chalmers Fire Protection District website and Facebook Page:
www.ecfpd.org/
http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of September 9 , 2018
Home of Mark McCaw
Present at meeting: President Dave Taylor,, Area 1 Rep Bob Northcutt, Area 4 Rep Mark McCaw, Area 5 Rep Jason Covert, and Tech Guy Brandon Colley
Meeting was called to order by President Dave Taylor
Motion to approve March minutes was made by Jason Covert, seconded by Bob Northcutt
Treasurer's report: Balance is looking good. Approval by Brandon Colley, seconded by Mark McCaw
Sewer finance report: A few still have yet to pay 2nd half of dues but balance is good pending any unexpected expenses. Approval by Mark McCaw, seconded by Jason Covert
Sewer report: Sludge bugs are in and doing well. The Fence has been fixed but the roof will need to be replaced soon. Approval by Mark McCaw, seconded by Brandon Colley
New Business:
Annual Meadowbrook Picnic - Sunday, September 30
Parade to start at 4pm at the Meadowbrook entrance.
Feel free to invite any previous residents. Please contact Dave if you are an original resident.
The picnic will include:
Food: Hotdogs, smores, birthday cake, please bring something to share.
Fun: Kickball, Corn hole toss, ring toss, lawn Jenga, Electric Corvette rides (4 and under), sidewalk chalk, etc.
Prizes: Largest family present, most seasoned resident, newest resident, and families living in subdivision longest \ shortest.
Please mosey around the burnpile carefully during these wet months.
Remember to keep dogs on a leash and clean up after them.
After trash pickup, please return cans as soon as possible.
Continue to drive slowly and watch for your neighbors.
The October meeting will be held at the home of Dave and Deb Taylor on Sunday, October, 14 at 6:00pm.
Motion to adjourn was made by Brandon Colley , seconded by David Taylor
APRIL 2018
MEADOWBROOK COMMUNITY ASSOCIATION Be sure to check out the association website and Facebook Page: www.meadowbrook.jimdo.com www.facebook.com/MeadowbrookCommunityAssociation Emmet-Chalmers Fire Protection District website and Facebook Page: www.ecfpd.org/ http://facebook.com/emmetchalmersfire MINUTES Meadowbrook Community Association Meeting of April 8 , 2018 Home of Deb and Dave Taylor Present at meeting: President Dave Taylor, Treasurer Deb Taylor, Area 2 Rep Sarah Williams, Area 1 Rep Bob “Neil Young” Northcutt, Area 4 Rep Mark McCaw, and Brandon Colley Meeting was called to order by President Dave Taylor Motion to approve March minutes was made by Neil Young, seconded by Mark McCaw Treasurer's report: 15 left to pay dues. Approval by Sarah Williams, seconded by Brandon Colley Sewer finance report: 7 left to pay dues. Approval by Mark McCaw, seconded by Neil Young Sewer report: Still waiting on EPA application from the State of Illinois. More vandalism has occurred. Please continue to stay out of the sewer area. Approval by Sarah Williams, seconded by Brandon Colley Old Business: Brochures and sign have been printed for 50th celebration Approval by Brandon Colley, seconded by Neil Young New Business: Important dates approved: Large trash pickup for Waste Management customers - Tue, May 15 Subdivision wide Yard Sale - Saturday, June 9 Annual Meadowbrook Picnic - Sunday, September 30 - Feel free to invite any previous residents. Please contact Dave if you are an original resident. Please mosey around the burnpile carefully during these wet months. Remember to keep dogs on a leash and clean up after them. After trash pickup, please return cans as soon as possible. Continue to drive slowly as weather improves and more people move outdoors. We have moved to utilizing Google Groups to distribute minutes and other important notices. If you’d like to be added or removed from this list, please reply to this email. The May meeting will be held at the home of Dave and Deb Taylor on Sunday, May 6 at 6:00pm. Meetings will be placed on hold for the months of June, July, and August. Motion to adjourn was made by Dave Taylor , seconded by Neil Young
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website and Facebook Page:
www.facebook.com/MeadowbrookCommunityAssociation
Emmet-Chalmers Fire Protection District website and Facebook Page:
http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of March 11 , 2018
Home of Mark McCaw
Present at meeting: President Dave Taylor, Treasurer Deb Taylor, Area 2 Rep Sarah Williams, Area 8 Rep Nick Knowles, Area 1 Rep Bob “Neil Young” Northcutt, Area 4 Rep Mark McCaw, Secretary Marcia Lefonte, and Brandon Colley
Meeting was called to order by President Dave Taylor
Motion to approve February minutes was made by Neil Young, seconded by Mark McCaw
Treasurer's report: Good shape
Sewer finance report: 44 unpaid sewer dues for 2018. Giving 1 more month before imposing the $10 late fee. Approval by Nick Knowles, seconded by Neil Young
Sewer report: Still waiting on EPA application from the State of Illinois. All other repairs are going ok. Muskrat issue that needs to be taken care of. Approval by Sarah Williams, seconded by Neil Young
Old Business: Brochures and 50th anniversary banner will be ordered from Vista Print, the lowest bidder. Approval by Brandon Colley, seconded by Neil Young
New Business: Important dates approved by Deb Taylor, seconded by Neil Young
Large trash pickup for Waste Management customers - Tue, May 15
Subdivision wide Yard Sale - Saturday, June 9
Annual Meadowbrook Picnic - Sunday, September 30
The April meeting will be held at the home of Dave and Deb Taylor on Sunday, April 8 at 6:00pm.
Motion to adjourn was made by Marcia Lefonte, seconded by Neil Young
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website and Facebook Page:
www.meadowbrook.jimdo.com
www.facebook.com/MeadowbrookCommunityAssociation
Emmet-Chalmers Fire Protection District website and Facebook Page:
www.ecfpd.org/
http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of February 11, 2018
Home of Nick Knowles
Present at meeting: President Dave Taylor, Treasurer Deb Taylor, Area 2 Rep Sarah Williams, Area 5 Rep Jason Covert, Area 8 Rep Nick Knowles, Secretary Marcia Lefonte, and Brandon Colley
Meeting was called to order by President Dave Taylor
Motion to approve December minutes was made by Nick Knowles
Treasurer's report: Looking to move some funds into money market or something similar. Motion to approve by Mark McCaw, seconded by Sarah Williams
Sewer report: 2 residences still have not paid. Had another expense for fan belt and removal of rake and dip net in sewer pit. Please stay out of the sewer area. It can be very dangerous. Motion approved by Nick Knowles, seconded by Jason Covert
Old Business: Working on brochures for realtors, new and potential residents. Checking again with city on winter road conditions improvements.
New Business: Next month discuss dates for Picnic, Yard Sale, large trash day, and 50th anniversary celebration.
The next meeting will be held at the home of Mark McCaw on Sunday, March 11 at 6:00pm.
The April meeting will be held at the home of Dave and Deb Taylor on Sunday, April 8 at 6:00pm.
Motion to adjourn was made by Marcia Lefonte, seconded by Brandon Colley
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website and Facebook Page:
www.meadowbrook.jimdo.com
www.facebook.com/MeadowbrookCommunityAssociation
Emmet-Chalmers Fire Protection District website and Facebook Page:
www.ecfpd.org/
http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of January 21, 2018
Emmet-CHalmers Fire Department
Present at meeting: President Dave Taylor, Treasurer Deb Taylor, Area 2 Rep Sarah Williams, Area 5 Rep Jason Covert, Area 8 Rep Nick Knowles, and Area 3 Rep Jason Mills
Meeting was called to order by President Dave Taylor
Motion to approve December minutes was made by Nick Knowles and seconded by Sarah Williams
Treasurer's report: ending balance of $4,463.38. Motion to approve by Jason Mills and seconded by Nick Knowles.
Sewer report: 2 residences still have not paid.
New Business: sewer outtake shed will need a new roof and other repairs in 2018. Also, President Dave Taylor is going to be addressing concerns with plowing and sanding of roads during winter conditions with Jeff Lee.
Motion to adjourn was made by Nick Knowles and seconded by Jason Covert
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website and Facebook Page:
www.meadowbrook.jimdo.com
www.facebook.com/MeadowbrookCommunityAssociation
Emmet-Chalmers Fire Protection District website and Facebook Page:
www.ecfpd.org/
http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Annual Meeting of January 21, 2018
Emmet-CHalmers Fire Department
Meeting was called to order by President Dave Taylor
Deb Taylor read minutes from 2017 annual meeting. Minutes approved by Marsha Moll and seconded by Nick Knowles.
Treasurer Report: Ending balance in checking: $4,463.39; Ending balance in savings account $946.07
2017 checking account and 2018 proposed budget approved by Hans Moll and seconded by Jason Mills.
Sewer Report: Resident Lee Hamm thanked Dave Taylor for all his efforts and the usage of slug bugs helping with odor issues from sewer. Having issues with a few households that haven’t paid. Ending balance is $5,084.09 of on hand cash in sewer/general fund. Motion to approve report by Lee Hamm and seconded by Skip Skripps
Emmet Chalmers Fire Report: Chief Dave Estes reported there were 87 calls last year and thanked everyone for their continued support of the department. They are in need of volunteer firefighters!
Old Business: Marilynn Hopper being replaced by Jason Covert as Area Rep. Motion made by Hans Moll and seconded by Marsha Moll.
New Business: A proposition to raise sewer dues to $190.00 per year ($95 per 6 months) was proposed to offset expenses and upcoming costs. Residents are reminded to follow guidelines when flushing toilet (no Q-tips, baby wipes, etc) This negligence has caused the association a lot of money in repairs. A new sewer inspector (previous one retired) charges more (over $3,000). The $190 fee will also have a $10 per month late fee. The motion was approved by Jason Mills and seconded by Skip Skripps.
President David Taylor will be speaking with road commissioner, Jeff Lee, regarding concerns about snow plowing and salting of roads in meadowbrook.
Motion to adjourn was called by Deb Taylor and seconded by Jason Mills.
Meeting Minutes - 2017
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website and Facebook Page:
www.meadowbrook.jimdo.com
www.facebook.com/MeadowbrookCommunityAssociation
Emmet-Chalmers Fire Protection District website and Facebook Page:
www.ecfpd.org/
http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of December 11, 2017
Home of Dave and Deb Taylor
Present at meeting: President Dave Taylor, Treasurer Deb Taylor, Secretary Marcia Lefante, Area 2 Rep Sarah Williams, Area 1 Rep Bob Northcutt, Area 4 Rep Mark McCaw, New Area 5 Rep Jason Covert , Outgoing Area 5 Rep Marilyn Hopper, and Area 3 Rep Jason Mills
Meeting was called to order by President Dave Taylor
Motion to approve November minutes was made by Mark McCaw and seconded by Sarah Williams
Treasurer's report was read. Motion to approve by Marilyn Hopper, seconded by Bob Northcutt
Marilyn Hopper moved to transfer $3,000 to a better interest bearing account. Motion to approved by Jason Mills and seconded by Marcia Lefante.
Sewer Finance report: We have to take money out of a CD Savings reserve to pay current bills: We need to talk about raising the current sewer fees.
Jason made a motion to recommend the sewer fee to be raised to $95 twice a year with a $10 per month late fee. Sarah williams seconded the motion.
Sewer report: All sewer tests have been good! Motion to approve by Jason Mills and seconded by Mark McCaw.
Old Business: A big thank you for a very successful Christmas opening by Santa and the Emmet Chalmers volunteer fire department. Thanks to all who participated and donated food and toys. There have been complaints against stray cats. Animals without collars or belonging to neighbors can be reported to Animal Control. The burn pile has been burned.
PLEASE WATCH YOUR SPEED!
The minutes from monthly meetings are available online. Please read them.
Area representatives will be going house to house with a proxy voting form for the upcoming annual meeting which will take place January 21st at 7pm at the Emmet CHalmers fire house. A board meeting will take place at 6pm.
Motion to adjourn was made by Jason Mills and seconded by Mark McCaw
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website and Facebook Page:
www.meadowbrook.jimdo.com
www.facebook.com/MeadowbrookCommunityAssociation
Emmet-Chalmers Fire Protection District website and Facebook Page:
www.ecfpd.org/
http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of November 13, 2017
Home of Marilyn Hopper
Present at meeting: President Dave Taylor, Secretary Marcia Lefante, Area 2 Rep Sarah Williams, Area 1 Rep Bob Northcutt, Area 4 Rep Mark McCaw, Area 5 Rep Marilyn Hopper, and Brandon Colley
Meeting was called to order by President Dave Taylor
Motion to approve October minutes was made by Sarah Williams, seconded by Marcia Lefante.
Treasurer's report: Good financial shape. Three more households have paid dues. Motion to approve by Marilyn Hopper, seconded by Sarah Williams
Sewer Finance report: Only one delinquent household has paid the 2017 sewer fees. These are the delinquent households for 2017 sewer fees:
Amy Reynolds 231 Meadow Dr. Second Half
Jan Vanacker 313 Meadow Dr. All of 2017
Angela Hoyt 136 Doe Run Second Half
John Carden 137 Fawn Ridge All of 2017
Michael Brown 412 Meadow Dr. All of 2017
John Twomey 806 Meadow Dr. All of 2016 and 2017
Sandra Dewitt 112 Dove Ave. Second Half
Doug Hagen 212 Woodchuck Ln. Second Half
Hopeful that dues will last through January. There were more repair fees due to a stuck snapping turtle. EPA renewal is written. Expect a reply in the spring with any mandated changes.
Motion to approve by Sarah Williams, seconded by Mark McCaw
Old Business: Halloween participation was great. No problems reported.
New Business: There have been complaints against stray cats and some attacks on birds, rabbits, and other cats. Please pick up after your pet and keep them on a leash.
When using the Burn Pile, please use caution during the fall and winter months. Please do not light the burn pile. Designated association members will be in charge of burning. Dump Only.
Please, Yard waste only. Please no plastic bags of styrofoam, etc.
David Taylor has been approved to mow common grounds again. Approved by Mark McCaw, seconded by Sarah WIlliams.
Please remember to bring back empty garbage cans after pickup and help cleanup any stray trash.
There are been some complaints about speeding vehicles. Please remember our speed limits and be aware of your surroundings.
The next MCA meeting will be held on December 11, 7pm at Deb and Dave Taylor’s home.
Motion to adjourn was made by Bob Northcutt and seconded by Brandon Colley
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website and Facebook Page:
www.meadowbrook.jimdo.com
www.facebook.com/MeadowbrookCommunityAssociation
Emmet-Chalmers Fire Protection District website and Facebook Page:
www.ecfpd.org/
http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of October 9, 2017
Home of Mark and Donna McCaw
Present at meeting: President Dave Taylor, Treasurer Deb Taylor, Area 2 Rep Sarah Williams, Area 5 Rep Marilyn Hopper, Area 8 Rep Nick Knowles, and Brandon Colley
Meeting was called to order by President Dave Taylor
Motion to approve August minutes was made by Nick Knowles and seconded by Deb Taylor.
Treasurer's report: Good financial shape. Seven households have unpaid association dues. Motion to approve by Sarah Williams and seconded by Nick Knowles
Sewer Finance report: May need to dip into reserves in order to cover recent expenses. There are still nine households with unpaid sewer fees. After numerous attempts to contact, and per board approval, these are the delinquent households for 2017 sewer fees:
Amy Reynolds 231 Meadow Dr. Second Half
Jan Vanacker 313 Meadow Dr. All of 2017
Angela Hoyt 136 Doe Run Second Half
Sarah Williams 143 Doe Run Second Half
John Carden 137 Fawn Ridge All of 2017
Michael Brown 412 Meadow Dr. All of 2017
John Twomey 806 Meadow Dr. All of 2016 and 2017
Sandra Dewitt 112 Dove Ave. Second Half
Doug Hagen 212 Woodchuck Ln. Second Half
The board has stated that all Meadowbrook members have chosen to live outside the city limits. These sewer fees are in replacement to that in which would be paid by those living within city limits. We have selected to receive these services through the association. Unpaid members in town would be at risk of having services shutdown. We are all members of one community and we need to lean on, and trust one another in order to function properly as neighbors.
A motion to approve the Sewer Finance report was made by Marilyn Hopper and seconded by Sarah Williams.
Dave Taylor gave a sewer report. The EPA permit renewal is due as part of regular sewer maintenance. The smell has been low and the bugs are doing great.
Please be aware of what is being flushed down the toilets in your home. No plastic bags. No Towels
A motion to approve the sewer report was made by Nick Knowles and seconded by Marilyn Hopper
When using the Burn Pile, please use caution during the fall and winter months. Please do not light the burn pile. Designated association members will be in charge of burning. Dump Only.
Please, Yard waste only. Please no plastic bags of styrofoam, etc.
The fall family picnic was a huge success. Special thanks to Mark and Donna McCaw, as well as Marilyn Hopper for their planning. You may also notice they have painted the picnic tables, making them appear new again. As requested during the picnic, the association is looking into a more permanent fire pit. A special thanks also needs to be given to the Emmet Chalmers fire department for their help with the parade and for allowing children to see the fire trucks.
You may have noticed the trees at the Meadowbrook entrance have been pruned. Please thank Bob Northcutt and David Taylor for their help with trimming and haulaway.
Beautiful fall weather is upon us so enjoy walking your pets in the area. Please pick up after your pet and keep them on a leash.
There have been no nominations for the fall beautification award. Therefore, the board has decided to revisit the award this spring. Nominations can still be accepted by emailing the name\address to mcainfo1975@gmail.com.
Halloween Trick-or-Trick will take place on Monday, October 30th and Tuesday, October 31st. If you wish to participate. Please turn on your external lights. During these times remember to drive slowly and ask children to act responsibly. If you see anything suspicious, please contact the police department.
The next MCA meeting will be held on November 13, 7pm at Marilyn Hopper’s home.
Motion to adjourn was made by Nick Knowles and seconded by Sarah Williams.
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website and Facebook Page:
www.meadowbrook.jimdo.com
www.facebook.com/MeadowbrookCommunityAssociation
Emmet-Chalmers Fire Protection District website and Facebook Page:
www.ecfpd.org/
http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of September 11, 2017
Home of Marilyn Hopper
Present at meeting: President Dave Taylor, Secretary Marcia Lefante, Area 2 Rep Sarah Williams, Area 1 Rep Bob Northcutt, Area 4 Rep Mark McCaw, Area 5 Rep Marilyn Hopper, Area 3 Rep Jason Mills, and Brandon Colley
Meeting was called to order by President Dave Taylor
Motion to approve August minutes was made by Bob Northcutt and seconded by Sara Williams.
Treasurer's report was deferred to the next meeting.
Motion to approve August sewer financial report made by Sara Williams and seconded by Jason Mills.
Dave Taylor gave a sewer report. The good part is that all tests are good and the slug bugs are working well. THe not so good part of the report is that another pump station was plugged up with a plastic bag and towel.
Please be aware of what is being flushed down the toilets in your home. No plastic bags. No Towels
A motion to approve the sewer report was made by Marilyn Hopper and a second was made by Sara WIlliams.
New Business:
Marilyn Hopper made a motion that area Reps be given the names of residents in their area who are not current with sewer fees. Representatives can then contact these individuals. The motion was seconded by Mark McCaw.
Burn piled was once again burned successfully. Someone mistakenly dumped some boards.
Please, Yard waste only. Please no plastic bags of styrofoam, etc.
Beautiful fall weather is upon us so enjoy walking your pets in the area. Please pick up after your pet and keep them on a leash.
Fall Family Picnic: September 24. Chairman - Mark McCaw, Co-Chair - Marilyn Hopper
Parade is at 3:30 at the entrance. The picnic will be held 4:00-6:00. Hotdogs, beans, and chips will be provided. Bring a dish to share, your own drinks and any yard games you want to share.
The next MCA meeting will be held on October 9, 7pm at Mark McCaw’s home.
Motion to adjourn was made by Jason Mills and seconded by Brandon Colley.
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website and Facebook Page:
www.meadowbrook.jimdo.com
www.facebook.com/MeadowbrookCommunityAssociation
Emmet-Chalmers Fire Protection District website and Facebook Page:
www.ecfpd.org/
http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of August 14, 2017
Home of Dave and Deb Taylor
Present at meeting: President Dave Taylor, Treasurer Deb Taylor, Secretary Marcia Lefante, Area 2 Rep Sarah Williams, Area 1 Rep Bob Northcutt, Mark McCaw, Marilyn Hopper, and Jason Mills
Meeting was called to order by President Dave Taylor
Motion to approve May minutes was made by Bob Northcutt and seconded by Sara Williams.
Motion to approve June and July sewer committee treasurer report made by Marilyn Hopper and seconded by Jason Mills.
A discussion took place regarding the very large expenses the past few months. It was suggested that Dave Taylor send a letter to all residents explaining these expenses. A motion by Jason Mills was made recommending that it be done, and it was seconded by Mark McCaw.
Marilyn Hopper made a motion to post in newsletters the names and addresses of residents who have not paid their sewer fees. Marcia Lefante amended the motion to first be sure it would be legal to do so. THe amended motion was seconded by Bob Northcutt.
The Association Treasurer's report was read by Deb Taylor. A motion to approve the treasurer's report was made by Marilyn Hopper and seconded by Sarah Williams.
The burn pile was recently pushed together and successfully burned.
New Business:
Beautification Award nominations should be submitted to Brandon Colley at mcainfo1975@gmail.com before September 14th. Winner will be announced at the community picnic.
Our fall community picnic will be held on Sunday September 24th. The parade will start at the entrance at 3:30 being led by an Emmet Chalmers fire truck. All children are welcome to follow on their bikes or walk to the ball field. The picnic will be held from 4:00 to 6:00. Hot dogs, beans, and chips will be provided. Bring a dish to share, your own drinks and any yard games you wish to play. Mark McCall and Marilyn Hopper have volunteered to be co-chairs. If you have any questions please contact them.
There was a discussion of having a work day this spring to spruce up the common areas. Please watch for notices.
A discussion took place regarding placing a soccer goal at the east end of the ball field. THis would be done by volunteers. Please contact your area representative for more information.
The next MCA meeting will resume September 11, 7pm at Marilyn Hooper’s home.
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website and Facebook Page:
www.meadowbrook.jimdo.com
www.facebook.com/MeadowbrookCommunityAssociation
Emmet-Chalmers Fire Protection District website and Facebook Page:
www.ecfpd.org/
http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of May 15, 2017
Home of Dave and Deb Taylor
Present at meeting: President Dave Taylor, Treasurer Deb Taylor, Secretary Marcia Lefante, Area 2 Rep Sarah Williams, Area 1 Rep Bob Northcutt, and Technical Specialist Brandon Colley
Meeting was called to order by President Dave Taylor
Motion to approve April minutes was made by Sarah Williams and seconded by Deb Taylor.
Motion to approve association treasurer report made by Brandon Colley and seconded by Bob NorthCutt.
Motion to approve sewer committee treasurer report made by Brandon Colley and seconded by Sarah Williams.
Sewer Report:
All is running well! Keep fingers crossed. Please watch what gets flushed.
Motion to approve sewer report was made by Brandon Colley and seconded by Deb Taylor.
Yard Waste/Burn Pile Report:
It needs to be clear that the burn pile is to be used by residents only! Place brush on top of the pile. Lets all be good neighbors.
Person to be responsible for burning will be named soon.
New Business:
Several calls have been received about dogs running at large. If this occurs, the first step would be to call the owner. If this doesn’t help solve the problem, then the County Animal Control should be called. Once again, let's try to be good neighbors.
When Walking or walking dogs at night please wear light colored or reflective clothing and carry a flashlight. These things could help to avoid an accident.
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website and Facebook Page:
www.meadowbrook.jimdo.com
www.facebook.com/MeadowbrookCommunityAssociation
Emmet-Chalmers Fire Protection District website and Facebook Page:
www.ecfpd.org/
http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of April 10, 2017
Home of Mark McCaw
Present at meeting: President Dave Taylor, Treasurer Deb Taylor, Secretary Marcia Lefante, Area 7 Rep Mark McCaw, Area 8 Rep Nick Knowles, and Area 5 Rep Marilyn Hopper
Meeting was called to order by President Dave Taylor
Motion to approve minutes was made by Marilyn Hopper and seconded by Mark McCaw. The motion passed.
Motion to approve association treasurer report made by Nick Knowles and seconded by Mark McCaw.
Motion to approve sewer committee treasurer report made by Mark McCaw and seconded by Marilyn Hopper.
Sewer Report:
All tests are good. Replaced a motor. Slug bugs are being used.
Motion to approve sewer report was made by Mark McCaw and seconded by Deb Taylor.
Yard Waste/Burn Pile Report:
Please use common sense on piling brush on the burn pile. Place brush on top of the pile. If it has recently rained, the area stays very wet and muddy. Be careful.
Person to be responsible for burning will be named soon.
Motion was made to adjourn the meeting by Nick Knowles and seconded by Deb Taylor.
MEADOWBROOK COMMUNITY ASSOCIATION
Be sure to check out the association website and Facebook Page:
www.meadowbrook.jimdo.com
www.facebook.com/MeadowbrookCommunityAssociation
Emmet-Chalmers Fire Protection District website and Facebook Page:
www.ecfpd.org/
http://facebook.com/emmetchalmersfire
MINUTES
Meadowbrook Community Association
Meeting of January 8, 2017
Home of Dave and Deb Taylor
Present at the Meeting: President Dave Taylor, President Elect Bob Northcutt, Treasurer Deb Taylor, Secretary Andrea Ratermann, Area 2 Rep Sarah Williams, Area 3 Rep Jason Mills, Area 6 Rep Holly Clauson, Area 7 Rep Mark McCaw,
Absent- Area 1 Rep - Vacant, Area 4 Rep – vacant, Area 5 Rep Marilyn Hopper, Area 8 Rep Nick Knowles
Meeting Call to Order by Dave Taylor 6:37 pm
Motion to approve the December meeting minutes was made by Jason Mills and seconded by Mark McCaw. The motion passed.
Treasurer Report-Deb Taylor
Beginning balance $5181.91
Dues paid: 80.00
December Expenses:
Ameren- $13.45
Balance in account- $5247.96
Savings account balance is 945.59.
November Treasurer report was approved on a motion by Holly Clauson , seconded by Sarah Williams.
Sewer Committee Report-Dave Taylor
There was a blockage in one of the pipes. It had to be cut. When it was cut, there was a lot of water that shot out of the pipe. The Test Inc. employee was onsite and said the water that came from the pipe was ‘finished’ water and was ok. There is still some kind of blockage in the pipe but it hasn’t moved and there isn’t a way to get to it at this time.
Everything else is going well.
Sewer account report - DebTaylor
Beginning balance $3972.06
Total feels collected in October – $255
Expenses $2685.59
(Expenses include CIPS, Dave Taylor maintenance, Dave Taylor mowing, Test Inc. analysis, Test Inc. operator, Allenhouse, USPO)
Ending Balance – $1541.47
CD balance as of 12/31/16 - $13261.80
Sewers report and financial statement was approved on a motion by Jason Mills, and seconded by Mark McCaw.
Burn pile - No committee member present. No Report.
Old Business:
David and Holly continue to look for a grant for a basketball court. We are also making plans to get the backstop replaced.
Plans continue to provide lights to the playground area.
Please remember to keep pets close when they are outside. Please respect neighbors and do not let pets run through yards and please remember to pick up after your pet. Remember that not all people are pet lovers. Continue to work with neighbors to resolve disputes. Watch your speed.
We are looking for new officers for the Meadowbrook board! Please let your area rep know if you are interested. For the 2017 year we will need a new president elect, secretary, association treasurer, Area 1 rep, Area 4 rep.
Nominating Committee –
President: Dave Taylor
President Elect – Bob Northcutt
Past President –
Secretary – Marcia Lefante
Treasurer – Debbie Taylor
Area 1 Rep – Bob Northcutt (term ends in 2018)
Area 4 Rep – OPEN (Current term ends in 2019)
Area 6 Rep – (Term ends in 2019)
Area Reps Returning
Area 2 Rep – Sarah Williams (Term ends in 2017)
Area 3 Rep – Jason Mills (Term ends in 2017)
Area 5 Rep – Marilyn Hopper (term ends in 2017)
Area 7 Rep – Marty McCaw (New term to end in 2018)
Area 8 Rep – Nick Knowles (Term ends in 2018)
New Business:
A good goal for 2017 is to keep improving the playground and to get the burn pile organized.
The next board meeting will be February 13 at 7 pm.
Motion to adjourn meeting by Sarah Williams seconded by Jason Mills at 6:51 p.m.